Office & Business Operations Manager

3D Personnel; Letterkenny; Hybrid; EUR 45,000 - 55,000; Full time

Benefits offered by this job

Company pension scheme

Hybrid working arrangement

Additional annual leave

Employee Assistance Programme

Bike to Work Scheme

Wellness programme

Company events

Sick pay

On-site parking

Job summary

3D Personnel seeks an experienced Office & Business Operations Manager for a Letterkenny-based role in a well-established professional services firm. The role requires leading business support functions, driving operational excellence, and supporting growth through efficient administrative, financial and operational processes across the business.

Reporting to Directors, you will guide finance administration, office management, HR support, marketing coordination and quality management systems,

Qualifications

• Minimum 5 years' experience in an Office Manager, Practice Manager, Business Operations or similar role
• Strong background in financial administration
• Experience supporting senior management or leadership teams
• Excellent organisational and time management skills
• Strong communication and interpersonal abilities
• Proficiency across Microsoft Office and business systems
• Ability to manage multiple priorities in a fast-paced environment
• A proactive and solutions-focused approach
• Experience within construction, engineering, architecture or professional services environments
• Knowledge of ISO 9001 Quality Management Systems
• Understanding of employment legislation and HR processes
• Marketing and social media coordination experience
• Experience managing or mentoring administrative staff

Responsibilities

• Finance administration and payroll preparation
• Credit control and supplier management
• Office and facilities management
• HR administration and employee support
• Maintaining and supporting ISO 9001 quality management processes
• Business development and marketing coordination
• Supporting Directors with operational activities
• Supervising and supporting administrative staff
• Driving continuous improvement initiatives across the business
• Managing internal systems, procedures and documentation

Job description

Are you an experienced Office Manager, Practice Manager or Operations Professional looking for your next challenge?

Our client, a well-established professional services firm with a strong reputation for delivering high-quality consultancy services across the construction and property sectors, is seeking an Office & Business Operations Manager to join their team in Letterkenny.

This is a key position within the organisation, working closely with senior leadership and taking responsibility for the smooth day-to-day running of business support functions. The successful candidate will play a vital role in driving operational excellence, supporting business growth, and ensuring efficient administrative, financial and operational processes across the business.

The Role

Reporting directly to the Directors, you will provide operational leadership across finance administration, office management, HR support, marketing coordination and quality management systems.

You will also support and supervise administrative staff while identifying opportunities to improve systems, processes and overall business efficiency.

Key Responsibilities

• Finance administration and payroll preparation
• Credit control and supplier management
• Office and facilities management
• HR administration and employee support
• Maintaining and supporting ISO 9001 quality management processes
• Business development and marketing coordination
• Supporting Directors with operational activities
• Supervising and supporting administrative staff
• Driving continuous improvement initiatives across the business
• Managing internal systems, procedures and documentation

What We're Looking For

• Minimum 5 years' experience in an Office Manager, Practice Manager, Business Operations or similar role
• Strong background in financial administration
• Experience supporting senior management or leadership teams
• Excellent organisational and time management skills
• Strong communication and interpersonal abilities
• Proficiency across Microsoft Office and business systems
• Ability to manage multiple priorities in a fast-paced environment
• A proactive and solutions-focused approach
• Experience within construction, engineering, architecture or professional services environments
• Knowledge of ISO 9001 Quality Management Systems
• Understanding of employment legislation and HR processes
• Marketing and social media coordination experience
• Experience managing or mentoring administrative staff

What's On Offer?

• Competitive salary of €45,000 - €55,000
• Hybrid working arrangement
• Company pension scheme
• Additional annual leave
• Employee Assistance Programme
• Bike to Work Scheme
• Wellness programme
• Company events
• Sick pay
• On-site parking

Please note: Applications can only be accepted from candidates who already have the legal right to work in Ireland.

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