Office & Facilities Operations Lead — Scale & Streamline

Gilligan Black Recruitment; Dublin; On-site; EUR 40,000 - 56,000; Full time

Job summary

Gilligan Black Recruitment is recruiting for a brand new Office Manager role in Dublin. You will shape the position from the ground up, ensuring efficient, scalable operations and high-quality service delivery across facilities and teams.

You will oversee administrative and operational processes, support ISO compliance, manage documentation and audits, and collaborate with Finance, HR and senior management to drive around continuous improvement and organizational effectiveness.

Qualifications

• Strong background in office administration, operations, or business coordination.
• Experience in improving processes and driving operational efficiency.

Responsibilities

• Oversee the smooth running of office and business operations.
• Coordinate operations across facilities, suppliers, and internal workflows.
• Develop and improve procedures to enhance productivity and consistency.
• Support ISO compliance and maintain Quality and Environmental Management Systems including documentation, audits, and reporting.
• Provide operational support to Finance and HR functions and assist with reporting.
• Act as a key point of coordination between teams and senior management to ensure clear communication and effective execution of priorities.

Skills

Office administration

Operations management

Process improvement

Coordination

Stakeholder communication

ISO compliance

Job description

Gilligan Black Recruitment is recruiting for a brand new Office Manager role in Dublin. You will shape the position from the ground up, ensuring efficient, scalable operations and high-quality service delivery across facilities and teams.

You will oversee administrative and operational processes, support ISO compliance, manage documentation and audits, and collaborate with Finance, HR and senior management to drive around continuous improvement and organizational effectiveness.