Office Administrator, Temp, Maynooth, Maynooth

Leinster Appointments Ltd; Dublin; In loco; EUR 30.000 - 36.000; Tempo pieno

Descrizione del lavoro

Leinster Appointments Ltd in Maynooth is seeking a highly organised Project Administrator to join a busy contracts team on a temporary basis until Christmas with a view to extension.

The role supports Project Managers across multiple projects, handles procurement, minutes, schedules, and document control. Salary €33,000 per annum, with flexible hours 8:30-5:00 or 9:00-5:30.

This is a fast-paced, hands-on role offering exposure to finance administration and wider business operations.

Competenze

• Previous administrative experience in a project administration, team administration, contracts administration or general office support role.
• Excellent organisational skills, with the ability to prioritise tasks and manage competing deadlines.
• Strong attention to detail.
• Good time management skills and the ability to follow up on outstanding actions and deadlines.

Mansioni

• Provide comprehensive administrative support to Project Managers across multiple projects.
• Support the wider project team and business with day-to-day administrative tasks.
• Maintain accurate records, databases, spreadsheets, project trackers and shared files.
• Raise purchase orders, process invoices and assist with expense claims where required.
• Coordinate meetings, manage schedules and support project planning activities.
• Maintain project documentation, action logs, risk registers and progress trackers.
• Attend meetings, take minutes, record key decisions and track follow-up actions.
• Ensure project folders and documentation are organised, accurately named and kept up to date.
• Assist with onboarding new project team members, including arranging equipment and access requirements.

Conoscenze

Project administration

Organisational skills

Attention to detail

Time management

Descrizione del lavoro

Working Hours: 8:30am-5:00pm or 9:00am-5:30pm, with flexibility

We are currently recruiting for a highly organised and proactive Project Administrator to join a busy contracts team based in Maynooth on a temporary basis until Christmas with a view to extension.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment, supporting multiple projects and ensuring everything runs smoothly behind the scenes.

Key Responsibilities

• Provide comprehensive administrative support to Project Managers across multiple projects.
• Support the wider project team and business with day-to-day administrative tasks.
• Maintain accurate records, databases, spreadsheets, project trackers and shared files.
• Raise purchase orders, process invoices and assist with expense claims where required.
• Coordinate meetings, manage schedules and support project planning activities.
• Maintain project documentation, action logs, risk registers and progress trackers.
• Attend meetings, take minutes, record key decisions and track follow-up actions.
• Ensure project folders and documentation are organised, accurately named and kept up to date.
• Assist with onboarding new project team members, including arranging equipment and access requirements.

The Person

Skills and Experience

• Previous administrative experience in a project administration, team administration, contracts administration or general office support role.
• Excellent organisational skills, with the ability to prioritise tasks and manage competing deadlines.
• Strong attention to detail
• Good time management skills and the ability to follow up on outstanding actions and deadlines.

The Package

What’s on Offer?

• A salary of €33,000 per annum.
• Flexible working hours, with a choice of 8:30am-5:00pm or 9:00am-5:30pm.
• The opportunity to work closely with Project Managers and the Head of Contracts.
• A varied role offering exposure to project coordination, finance administration and wider business operations.
• Temporary Contract with a view to extension or going permanent.