Project Administrator - Flexible Hours (Maynooth) - Temp

Leinster Appointments Ltd; Dublin; On-site; EUR 30,000 - 36,000; Full time

Job summary

Leinster Appointments Ltd in Maynooth is seeking a highly organised Project Administrator to join a busy contracts team on a temporary basis until Christmas with a view to extension.

The role supports Project Managers across multiple projects, handles procurement, minutes, schedules, and document control. Salary €33,000 per annum, with flexible hours 8:30-5:00 or 9:00-5:30.

This is a fast-paced, hands-on role offering exposure to finance administration and wider business operations.

Qualifications

• Previous administrative experience in a project administration, team administration, contracts administration or general office support role.
• Excellent organisational skills, with the ability to prioritise tasks and manage competing deadlines.
• Strong attention to detail.
• Good time management skills and the ability to follow up on outstanding actions and deadlines.

Responsibilities

• Provide comprehensive administrative support to Project Managers across multiple projects.
• Support the wider project team and business with day-to-day administrative tasks.
• Maintain accurate records, databases, spreadsheets, project trackers and shared files.
• Raise purchase orders, process invoices and assist with expense claims where required.
• Coordinate meetings, manage schedules and support project planning activities.
• Maintain project documentation, action logs, risk registers and progress trackers.
• Attend meetings, take minutes, record key decisions and track follow-up actions.
• Ensure project folders and documentation are organised, accurately named and kept up to date.
• Assist with onboarding new project team members, including arranging equipment and access requirements.

Skills

Project administration

Organisational skills

Attention to detail

Time management

Job description

Leinster Appointments Ltd in Maynooth is seeking a highly organised Project Administrator to join a busy contracts team on a temporary basis until Christmas with a view to extension.

The role supports Project Managers across multiple projects, handles procurement, minutes, schedules, and document control. Salary €33,000 per annum, with flexible hours 8:30-5:00 or 9:00-5:30.

This is a fast-paced, hands-on role offering exposure to finance administration and wider business operations.