Office Administrator (Part Time)

Cpl Healthcare; Dublin; On-site; EUR 19,000 - 25,000; Part time

Benefits offered by this job

Flexible part-time hours

Full training provided

Career development

Job summary

Cpl Healthcare is seeking a Part-Time Administrative Assistant to support our client’s day-to-day operations. The role suits an organised, proactive individual with strong customer and supplier query handling and excellent attention to detail.

You will process invoices, maintain records, generate reports, assist with stock and logistics, and liaise with internal teams. A friendly professional approach and proficiency in Microsoft Office, especially Excel, are essential.

Qualifications

• Previous experience in an administrative or office support role.
• Strong proficiency in Microsoft Office, particularly Excel.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritise workload effectively.
• Experience with accounting or business software would be advantageous, but training can be provided.
• Friendly, professional, and customer-focused approach.

Responsibilities

• Process invoices, credits, and customer account information accurately.
• Respond to customer queries and requests in a professional and timely manner.
• Maintain and update customer, supplier, and product records within internal systems.
• Generate reports and assist with data management tasks.
• Prepare and issue customer statements and account documentation.
• Manage filing and document control, ensuring records are maintained accurately.
• Assist with stock administration and inventory updates.
• Support logistics and delivery administration, including route updates and scheduling changes.
• Liaise with internal teams, suppliers, and external stakeholders to resolve queries.
• Match and reconcile receipts, invoices, and related documentation.
• Provide general administrative support to ensure the smooth running of the office.

Skills

Organisational skills

Communication skills

Multitasking

Attention to detail

Tools

Microsoft Excel

Microsoft Office

Job description

Part-Time Administrative Assistant

Overview

We are currently seeking an organised and proactive Part-Time Administrative Assistant to join our client's team. This role would suit someone with strong administrative skills, excellent attention to detail, and confidence in handling customer and supplier queries. The successful candidate will support the day-to-day operations of the business, ensuring administrative processes run efficiently.

Key Responsibilities

• Process invoices, credits, and customer account information accurately.
• Respond to customer queries and requests in a professional and timely manner.
• Maintain and update customer, supplier, and product records within internal systems.
• Generate reports and assist with data management tasks.
• Prepare and issue customer statements and account documentation.
• Manage filing and document control, ensuring records are maintained accurately.
• Assist with stock administration and inventory updates.
• Support logistics and delivery administration, including route updates and scheduling changes.
• Liaise with internal teams, suppliers, and external stakeholders to resolve queries.
• Match and reconcile receipts, invoices, and related documentation.
• Provide general administrative support to ensure the smooth running of the office.

Requirements

• Previous experience in an administrative or office support role.
• Strong proficiency in Microsoft Office, particularly Excel.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritise workload effectively.
• Experience with accounting or business software would be advantageous, but not essential as training can be provided.
• Friendly, professional, and customer-focused approach.

Benefits

• Flexible part-time working hours.
• Supportive team environment.
• Full training provided.
• Opportunity to develop administrative and business support skills.