Admin Assistant

JUST INCORPORATE PTE. LTD.; Dublin; On-site; EUR 26,000 - 32,000; Full time

Benefits offered by this job

On-the-job training

Document templates and clear working  

No prior industry experience required

Monday-to-Friday office hours

CBD office location

Opportunity to gradually learn

Job summary

JUST INCORPORATE PTE. LTD. is seeking an entry-level administrative assistant based in our CBD Dublin office. You will receive training and templates to handle documents and client records.

No prior experience is required as you will follow established procedures and instructions, with opportunities to learn corporate administration and secretarial work over time.

Qualifications

• Proficient in Microsoft Word and Excel.
• Accurate data entry and record maintenance.

Responsibilities

• Prepare and process documents based on templates and procedures.
• Assist with data entry, document checking, and filing.
• Organise client information and supporting documents.
• Follow up with clients via WhatsApp, email or phone for required documents.
• Assist with simple online submissions and administrative procedures after training.
• Handle incoming and outgoing mail, courier arrangements, scanning and filing.
• Provide general administrative support to the team.
• Perform other duties assigned by supervisor.

Skills

Microsoft Office

Data entry

Attention to detail

Communication

Job description

About the role

This is an administrative role suitable for entry-level candidates, candidates looking for a career change, or those returning to the workforce. No prior experience is required, as training and document templates will be provided. You will work based on established instructions and procedures.

Key responsibilities

• Prepare and process documents based on provided templates, instructions and established procedures




• Assist with data entry, document checking, filing and maintaining company records




• Organise client information and supporting documents and ensure records are properly maintained




• Follow up on documents and information required from clients via WhatsApp, email or phone




• Assist with simple online submissions and administrative procedures after training is provided




• Handle incoming and outgoing mail, courier arrangements, scanning and filing




• Provide general administrative support to the team




• Perform other administrative duties assigned by the supervisor

About you

• Proficient in Microsoft Office, especially Word and Excel




• Willing to learn and able to follow instructions and established procedures




• Careful and detail-oriented when preparing and checking documents




• Responsible and able to complete assigned tasks independently after training




• Comfortable communicating with clients and other parties when required

Benefits

• On-the-job training




• Document templates and clear working procedures provided




• No prior industry experience required




• Monday-to-Friday office hours




• CBD office location




• Opportunity to gradually learn corporate administration and corporate secretarial work