Materials Management Assistant

Hollybank Trustees Ltd; Dublin; Hybrid; EUR 26,000 - 32,000; Full time

Job summary

Beacon Hospital is seeking a Warehouse / Hospital Operative in Dublin to manage day-to-day stores activities, receive stock into Bulk Stores, and distribution of stock throughout the hospital.

Reporting to the Supply Chain Manager, you will use the computerised stock system, conduct goods inwards inspections, and ensure accurate paperwork. The role requires 6-12 months experience in a regulated environment.

Qualifications

• Leaving Certificate or equivalent.
• Basic computer skills.
• Basic knowledge of Microsoft Office (Excel and e-mail).

Responsibilities

• Perform day to day stores activities.
• Executes accurate goods receiving and the tidy and timely processing of associated paperwork.
• Receiving, processing and organising stock deliveries.
• Goods inwards inspections including counting.
• Manage physical flow of stock through the warehouse including issue parts, equipment and consumables as per our procedures.
• Packing of goods and shipping products outwards.
• Utilise and maintain computerised stock system.
• General office administration including processing delivery dockets.
• Executes accurate and timely stock put away process in accordance with required procedures.
• Responds in timely manner to warehouse queries and requests.
• Is able to work the computer systems as needed.
• Picks stocks in both satellite and bulk stores as required for all departments on a routine scheduled basis and highlights any stock shortages and issues to the relevant personnel.
• Delivers stock to all departments within the Hospital and Suites as required.
• Participates in physical inventory counts and cycle counts.
• Performs any and all other duties as assigned by the Supply Chain Manager, taking on any extra projects as required.
• Actively participates in general housekeeping duties in the warehouse.
• Comply with Health and Safety regulations.

Skills

Basic computer skills

Education

Leaving Certificate or equivalent

Tools

Microsoft Office

Job description

Location: On site / Dublin, Ireland
job type: Permanent / Full-time
Sector and subsector: Supply Chain | Procurement
Salary: Competitive salary

Job Description

Department: Supply Chain

Reports to: Supply Chain Manager

Date: 2026

Overall Purpose of Job

The Materials Management Team is responsible for the purchasing of stocks and equipment and distribution of the same throughout the hospital in a timely and efficient manner.

Within the Materials Management Team the Warehouse / Hospital Operative is responsible for the day to day activities included in the operation of receiving stock into Bulk Stores, holding stock within hospital stores, distributing the stock through the hospital as required and managing the stock through the various locations.

Key Responsibilities and Deliverables

• Perform day to day stores activities.
• Executes accurate goods receiving and the tidy and timely processing of associated paperwork.
• Receiving, processing and organising stock deliveries.
• Goods inwards inspections including counting.
• Manage physical flow of stock through the warehouse including issue parts, equipment and consumables as per our procedures.
• Packing of goods and shipping products outwards.
• Utilise and maintain computerised stock system.
• General office administration including processing delivery dockets.
• Executes accurate and timely stock put away process in accordance with required procedures.
• Responds in timely manner to warehouse queries and requests.
• Is able to work the computer systems as needed.
• Picks stocks in both satellite and bulk stores as required for all departments on a routine scheduled basis and highlights any stock shortages and issues to the relevant personnel.
• Delivers stock to all departments within the Hospital and Suites as required.
• Participates in physical inventory counts and cycle counts.
• Performs any and all other duties as assigned by the Supply Chain Manager, taking on any extra projects as required.
• Actively participates in general housekeeping duties in the warehouse.
• Comply with Health and Safety regulations.

Person Specification

Qualifications

• Leaving Certificate or equivalent
• Basic computer skills
• Basic knowledge of Microsoft Office (Excel and e-mail)

Experience

• 6-12 months similar experience ideally in a regulated environment desirable.

Job Specific Competencies and Knowledge

• Organised
• Numerate
• Excellent interpersonal and team working skills.
• Ability to work on own initiative, unsupervised

All posts in Beacon Hospital require a high level of flexibility to ensure the delivery of an effective and efficient service. Therefore, the post holder will be required to demonstrate flexibility as and when required by their manager of hospital management.

This job description is intended to be an outline of the areas of responsibility and deliverables at the time of its writing.As the Hospital and the post holder develop, this job description may be subject to review in light of the changing needs of the Hospital.