Supplies Officer

Hollybank Trustees Ltd; Lucan; On-site; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Equal Opportunities employer

Reasonable accommodation when needed

Job summary

Blackrock Health Hermitage Clinic in Lucan, Co. Dublin, Ireland, is seeking a Supplies Officer to manage hospital stock via a new inventory system and ensure timely delivery to departments.

The role focuses on setting min/max levels, stock rotation, and smooth transition from manual to automated stock control. Responsibilities include data gathering, stock verification, cycle counts, and liaison with procurement on product changes and level settings, while supporting nurses with new system

Qualifications

• Experience in Materials Management in a healthcare setting is preferred.
• Healthcare / Hospital experience would be beneficial to the role.
• Experience using computer-based inventory or hospital systems.

Responsibilities

• Define min/max levels in each clinical store area.
• Gather data and ensure stock rotation.
• Ensure transition to automated stock management runs smoothly.
• Participate in training for new systems or software.
• Deliver goods to the appropriate department within the hospital.
• Monitor distribution of stock and arrange restocking.
• Carry out pick list stock item requests.
• Carry out cycle counts in wards and theatres using handheld scanners.
• Maintain stock records in the inventory system.
• Receipt of all goods via the inventory system.
• Deal with stock recalls as required.
• Carry out collection and disposal of clinical waste as scheduled.
• Support nurses with Point-of-Care implementation as required.
• Validate theatre stock daily as required.
• Keep store locations maintained per hospital policy.
• Collaborate with procurement on product changes and min/max levels.
• Carry out annual and ad-hoc stock takes.

Skills

Materials management

Healthcare experience

Computer-based systems

Job description

Location: On site / Lucan, Co. Dublin, Ireland
job type: Permanent / Full-time
Sector and subsector: Supply Chain | General
Salary: Negotiable salary

Job Title: Supplies Officer

Department: Supply chain

Job Type: Permanent

The Hermitage Clinic is a private hospital providing a full range of medical and surgical care across a broad spectrum of specialities. Our clinical specialities include surgery, medicine, endoscopy, oncology and interventional diagnostics.

The Supply Chain team is responsible for ensuring all goods are delivered and stocked to the correct levels across the hospital. The Supplies Officer will manage the flow of medical supplies around the hospital using the new inventory management system. The inventory management system will aid the Supplies Officer in ensuring all required stock is located correctly and assist them in moving and rotating stock as necessary.

Key Responsibilities

• Define min/max levels in each clinical store area.
• Gather data and ensure stock rotation.
• Ensure the transition period from manual to automated stock management runs smoothly and with no interruption in service.
• Actively participate in training programmes for any new systems/software.
• Deliver goods (stock and non-stock items) to the appropriate department/area in the hospital.
• Monitor distribution of stock and ensure an appropriate restocking and optimum supply are in place.
• Carry out pick list stock item requests.
• Carry out cycle counts in wards, theatre and other clinical departments throughout the hospital using handheld scanners.
• Maintain stock records using the inventory management system.
• Receipt of all goods via the inventory management system.
• Deal with stock recalls as required.
• Carry out collection and disposal of clinical waste from across the hospital as per agreed schedule and policy, as required.
• Support nurses with Point-of-Care implementation as required.
• Validating theatre stock daily as required.
• Ensure that all store locations are maintained as per hospital policy.
• Continually liaise with the procurement team on changes of products and max/ min levels.
• Carry out annual and ad-hoc stock takes in conjunction with others in the hospital.
• Other ad-hoc operational duties as required throughout different areas of the hospital

Requirements

• Experience in Materials Management
• Healthcare / Hospital experience would be beneficial
• Experience using computer based systems

Please Note:

Job descriptions are a reflection of the present service requirements and may be subject to review and amendments to meet the changing needs of the service. Please note that we reserve the right to close this vacancy early if sufficient applications are received.

Blackrock Health Hermitage Clinic is an Equal Opportunities employer, and we are committed to creating an environment that promotes equality and dignity at work.

Blackrock Health Hermitage Clinic is committed to providing reasonable accommodation when needed. Please advise if you have particular requirements, so that we can look into arranging reasonable adjustments to the recruitment process. You can contact us at [e-mail]

It is essential that you have valid work permission for the Republic of Ireland to take up employment for this position.