Legal Secretary

Morgan McKinley; Tralee; On-site; EUR 32,000 - 42,000; Full time

Job summary

Morgan McKinley in Tralee is seeking an organised Legal Secretary to provide comprehensive secretarial and administrative support to solicitors in a permanent role. The candidate will manage client files, legal documentation and day-to-day office operations, ensuring confidentiality and efficiency.

Key duties include drafting and proofreading legal materials, maintaining case records, calendar management, and coordinating with clients and external stakeholders.

Qualifications

• Experience as Legal Secretary or similar in a law firm or legal environment.
• Excellent typing and proofreading with high accuracy.
• Strong written and verbal communication with professional telephone manners.
• Excellent organisational and time-management skills and ability to priorities tasks.

Responsibilities

• Draft, format, proofread and finalise legal correspondence, contracts, pleadings, affidavits, court documents and other legal materials using digital dictation, written notes or templates.
• Open, maintain and close client files and ensure records are up to date and maintained in accordance with firm procedures and data protection requirements.
• Manage solicitors' diaries, schedule client appointments, meetings and court appearances, and monitor important deadlines to support the timely progression of legal matters.
• Assist with the preparation, filing and service of court documents, legal proceedings, discovery documentation, books of pleadings and hearing bundles, as required.
• Act as a point of contact for clients, counsel, court offices, other solicitors and external stakeholders, handling telephone calls, emails and enquiries professionally and efficiently.
• Assist with time recording, billing and invoicing and other administrative financial tasks as required.
• Maintain accurate records, update case management systems and ensure legal documentation is stored securely and handled with appropriate confidentiality.
• Work closely with solicitors, legal executives, legal assistants and other administrative staff to coordinate workloads, meet deadlines and support the efficient management of client matters.
• Assist with additional administrative duties and provide support across legal teams where required.

Skills

Legal drafting

Time management

Attention to detail

Professional communication

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Legal case management system

Digital dictation software

Job description

We are seeking an organised, proactive and detail-oriented Legal Secretary to join our clients team in Tralee. This is a permanent position. The successful candidate will provide comprehensive secretarial and administrative support to solicitors, helping to ensure the efficient management of client files, legal documentation and day-to-day office operations.

Key Responsibilities

• Draft, format, proofread and finalise legal correspondence, contracts, pleadings, affidavits, court documents and other legal materials using digital dictation, written notes or templates.
• Open, maintain, organise and close client files, ensuring all physical and electronic records are accurate, up to date and maintained in accordance with firm procedures and data protection requirements.
• Manage solicitors' diaries, schedule client appointments, meetings and court appearances, and monitor important deadlines to support the timely progression of legal matters.
• Assist with the preparation, filing and service of court documents, legal proceedings, discovery documentation, books of pleadings and hearing bundles, as required.
• Act as a point of contact for clients, counsel, court offices, other solicitors and external stakeholders, handling telephone calls, emails and enquiries professionally and efficiently.
• Assist with time recording, billing, invoice preparation and other administrative financial tasks as required.
• Maintain accurate records, update case management systems and ensure legal documentation is stored securely and handled with appropriate confidentiality.
• Work closely with solicitors, legal executives, legal assistants and other administrative staff to coordinate workloads, meet deadlines and support the efficient management of client matters.
• Assist with additional administrative duties and provide support across legal teams where required.

Job Requirements

• Previous experience as a Legal Secretary, Legal Administrator, Legal Assistant or in a similar administrative role within a law firm or legal environment.
• Strong proficiency in Microsoft Office applications, particularly Word, Outlook and Excel.
• Experience using legal case management systems and digital dictation software, or the ability to learn new systems quickly.
• Excellent typing, proofreading and document preparation skills, with a high level of accuracy and attention to detail.
• Strong written and verbal communication skills, together with a professional and courteous telephone manner.
• Excellent organisational and time-management skills, with the ability to prioritise competing tasks and work effectively under pressure.
• A proactive, flexible and team-oriented approach, with the ability to work independently when required.
• A high level of discretion and professionalism when handling confidential and sensitive information.
• The ability to manage deadlines effectively and maintain accurate records in a busy professional environment.