Legal Secretary

Fruition Group Ireland; Dublin; On-site; EUR 32,000 - 46,000; Full time

Job summary

Fruition Group Ireland is recruiting a Legal Secretary for a busy Dublin city centre firm. This fully onsite role supports Corporate and Litigation teams with secretarial and administrative duties, file management, and billing processes.

Ideal candidates bring 3–5+ years of legal secretarial experience, strong communication skills, and proficiency with iManage and billing platforms. The position offers a collaborative environment and opportunities in a supportive legal practice.

Qualifications

• 3–5+ years experience as Legal Secretary/PA or in a similar legal support role, ideally within Corporate or Litigation.
• Experience managing a portfolio of senior stakeholders in the legal field.
• Experience using iManage or another case management system.
• Experience using a billing platform (KeyHouse or other).
• Strong attention to detail and discretion with confidential matters.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-quality secretarial and administrative support across Corporate and Litigation practice areas.
• Open, maintain and close client and matter files with accurate records.
• Prepare, format and manage legal documents, correspondence and materials to a high standard.
• Coordinate documentation ahead of client meetings and internal discussions.
• Support the monthly billing cycle, including preparing billing information and reviewing invoices.
• Manage complex diaries and meeting schedules, resolving conflicts.
• Act as a key point of contact for clients, colleagues and external parties.
• Handle confidential information with discretion at all times.
• Work with support teams to produce documents within required timescales.
• Arrange business travel, accommodation and itineraries.
• Assist with time recording, expenses and other processes.
• Welcome clients and visitors and provide a professional experience.

Skills

3-5+ years experience

Senior stakeholder handling

Discretion

Written and verbal communication

Time management

Tools

iManage

KeyHouse Billing

Job description

My client, a well-established Legal Firm based in Dublin City Centre, is currently recruiting for a Legal Secretary to join their growing team on a permanent basis. This is a fully onsite position and a great opportunity for an experienced Legal Secretary looking to join a busy and supportive legal environment.

Key Responsibilities

• Provide high-quality secretarial and administrative support across our Corporate and Litigation practice areas.
• Take ownership of opening, maintaining and closing client and matter files, ensuring records and documentation are kept accurate and up to date.
• Prepare, format and manage legal documents, correspondence and other materials to a consistently high standard.
• Coordinate documentation and supporting information ahead of client meetings, internal discussions and other appointments.
• Support the monthly billing cycle, including preparing billing information, reviewing invoices and ensuring deadlines are met.
• Manage complex diaries, appointments and meeting schedules, proactively identifying and resolving potential conflicts.
• Act as a key point of contact for clients, colleagues and external parties, handling queries professionally and efficiently.
• Handle confidential and sensitive information with a high level of discretion at all times.
• Work closely with wider support teams to ensure documents and correspondence are produced accurately and within required timescales.
• Arrange business travel, accommodation and itineraries where required.
• Assist with time recording, expenses and other administrative processes.
• Welcome clients and visitors and provide a professional and positive experience.

Skills / Experience

• 3-5+ years previous experience working as a Legal Secretary, Legal PA or in a similar legal support position, ideally within Corporate, Litigation or another relevant legal practice area.
• Experience managing a portfolio of senior stakeholders within the legal field.
• Experience using iManage or another case management system.
• Experience using a billing platform (KeyHouse or other).
• Comfortable supporting multiple senior legal professionals and managing competing priorities.
• Experience working with legal document, matter or case management systems.
• Familiarity with billing, time-recording or finance systems within a professional services environment.
• Excellent attention to detail and a strong commitment to accuracy.
• Demonstrates discretion and sound judgement when dealing with confidential matters.
• Strong written and verbal communication skills, with a professional approach to client interaction.