Litigation Legal Secretary / Executive

Reed Specialist Recruitment Limited; Dublin; On-site; EUR 32,000 - 48,000; Full time

Job summary

Reed Specialist Recruitment Limited in Dublin 2 is seeking a Litigation Legal Secretary / Executive to support solicitors with court documents and correspondence. Office-based from 9am to 5.30pm, the role involves drafting routine documents, diary management and liaising with clients and counsel.

Experience in plaintiff or defendant litigation is desirable. Proficiency in Microsoft Office and case management systems is required to manage deadlines and compliance.

Qualifications

• Strong drafting and document preparation skills.
• Excellent organisational abilities with a high level of attention to detail.
• Ability to prioritise a busy workload and work to strict court deadlines.
• Strong communication and client care skills.

Responsibilities

• Prepare and compile court booklets and trial documents for District, Circuit and High Court matters.
• Draft routine legal correspondence, notices, applications, pleadings and other legal documents under solicitor supervision.
• Draft and respond to Replies to Particulars and assist with discovery and case progression.
• Prepare and submit Personal Injuries Resolution Board applications and manage related correspondence.
• Liaise with clients, counsel, medical experts, engineers and other third parties regarding ongoing cases.
• Prepare and issue briefs to Counsel and expert witnesses in advance of hearings.
• Manage incoming and outgoing telephone calls, taking detailed messages and dealing with client queries.
• Maintain accurate case management records and ensure files are updated and compliant.
• General office administration including diary management, scheduling, meetings, filing, scanning and document management.
• Assist solicitors with litigation files from inception through to settlement or hearing.
• Monitor court dates and key deadlines to ensure procedural requirements are met.
• Support the team with ad hoc legal and administrative duties.

Skills

Drafting documents

Attention to detail

Organisation

Prioritisation

Communication skills

Tools

Microsoft Office

Case management systems

Job description

Litigation Legal Secretary / Executive Dublin 2 - Office Based Working hours 9am-5.30pm

Key Responsibilities

• Preparation and compilation of court booklets and trial documentation for District, Circuit and High Court matters.
• Drafting routine legal correspondence, notices, applications, pleadings and other legal documents under solicitor supervision.
• Drafting and responding to Replies to Particulars and assisting with discovery and case progression.
• Preparing and submitting Personal Injuries Resolution Board (formerly Injuries Board) applications and managing related correspondence.
• Liaising with clients, counsel, medical experts, engineers and other third parties regarding ongoing cases.
• Preparing and issuing briefs to Counsel and expert witnesses in advance of hearings.
• Managing incoming and outgoing telephone calls, taking detailed messages and dealing with client queries in a professional manner.
• Maintaining accurate case management records and ensuring files are updated and compliant.
• General office administration including diary management, scheduling appointments, organising meetings, filing, scanning and document management.
• Handling legal accounts administration, including preparing cheques, processing invoices and managing outlays.
• Assisting solicitors with litigation files from inception through to settlement or hearing.
• Monitoring court dates and key deadlines to ensure all procedural requirements are met.
• Supporting the team with ad hoc legal and administrative duties as required.

Desired Experience

• Previous experience in a plaintiff or defendant litigation environment.
• Strong drafting and document preparation skills.
• Excellent organisational abilities with a high level of attention to detail.
• Ability to prioritise a busy workload and work to strict court deadlines.
• Strong communication and client care skills.
• Proficiency in Microsoft Office and case management systems.