Legal Receptionist

Reed Specialist Recruitment Limited; Dublin; On-site; EUR 26,000 - 35,000; Full time

Job summary

Reed Specialist Recruitment Limited is seeking a Legal Receptionist for a Dublin city centre firm. You will be the first point of contact, welcome visitors, answer calls, and manage calendars.

The role requires 1-2 years front-of-house or admin, excellent MS Office skills, and strong communication. You will support the Operations/Legal teams with efficient administration in a busy environment.

Qualifications

• 1-2 years’ experience in an office reception/administration or similar role.
• Excellent knowledge of Microsoft Office Suite including Outlook, Word, PowerPoint, Excel.
• Excellent communication skills, fluent English, telephone manner.

Responsibilities

• Greet visitors and manage front-of-house duties.
• Answer and forward calls and schedule meetings.
• Manage calendar and meeting room bookings.
• Sort and distribute post and support general administration.
• Maintain files, archiving, and document tagging as required.
• Liaise with teams to meet quality standards and regulatory needs.

Skills

Front of house

Multitasking

Communication

Tools

Microsoft Office

Job description

Legal Receptionist Dublin Legal Firm - City Centre North

This core responsibilities for the role would include but not be restricted to;

• Front of house duties
• Greeting visitors
• Answering and forwarding calls
• Scheduling meetings and calendar management
• Sorting and distributing post
• Managing administrative workload of the organisation within the Operations Team
• office post, DX, scanning, deliveries, etc
• General administration when required
• Setting up of files (soft & hard), conservancy and archiving, maintaining all in good order to provide accurate information
• Implementing project workflows, document tagging
• Liaise closely with the teams, setting standards to meet quality expectations
• Working with the wider Operations team and ensuring that the business is compliant with industry regulatory requirements and monitor risk assessment activities
• Assist in developing and implementing initiatives to improve administrative efficiency
• Assist in developing and implementing initiatives to improve administrative efficiency
• Undertake specific projects as required, from time to time

About You:

• 1-2 years’ experience in an office reception/administration or similar role (experience working in a busy general legal practice a definite advantage).
• Excellent knowledge of Microsoft Office Suite including Outlook, Word, PowerPoint, Excel Friendly, confident and people orientated Proven ability to be self-motivated and independent; as well as ability to work cohesively within a team Knowledge of office administration processes, systems, and procedures.
• Ability to work with several people with numerous deadlines Adaptable and comfortable with handling a range of tasks in a fast-moving, environment Creative and determined problem solver with a critical eye Meticulous attention to detail, flexible and very well organised Excellent communication skills, good telephone manner and fluency in both written and spoken English