Legal Receptionist

Osborne Recruitment; Dublin; On-site; EUR 25,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Supportive environment

Career development

Dublin 8 location

Job summary

Osborne Recruitment is seeking a Front of House Receptionist / Administrator for a busy Criminal Law practice in Dublin 8. This full-time, permanent role requires professional client interaction, strong admin skills, and discretion.

You will support solicitors and staff, manage diaries, and handle legal documentation with accuracy. The ideal candidate has at least 2 years’ experience in reception/admin roles, legal experience is a plus, and proficiency in Microsoft Office is essential.

Qualifications

• Minimum 2 years' experience in a receptionist/administrative role.
• Legal practice experience preferred, especially in Criminal Law.
• Proficient in Microsoft Office applications.
• Experience with case management software such as Keyhouse or similar systems.

Responsibilities

• Manage the front desk and welcome clients and visitors professionally.
• Answer and direct incoming telephone calls efficiently.
• Schedule appointments and manage solicitors' court diaries.
• Open new files and maintain accurate client records on the case management system.
• Audio typing from digital dictation.
• Prepare legal documents, briefs to Counsel, and court-related documentation.
• File, scan, photocopy, bind, and archive files.
• Process incoming and outgoing post, deliveries and receivables.
• Assist with Legal Aid applications and claims.
• Provide general office administration and support to solicitors and legal staff.
• Maintain confidentiality and ensure compliance with office procedures.

Skills

Communication skills

Organisational skills

Telephone manner

Dictation typing

Tools

Microsoft Office

Keyhouse

Job description

Front of House Receptionist / Administrator

Criminal Law Practice, Dublin 8

Full-Time, Permanent Position

Our client are a busy and well-established Criminal Law practice based in Dublin 8 seeking an experienced, professional, and highly organised Front of House Receptionist / Administrator to join their team. This is a client-facing role requiring excellent communication skills, strong administrative abilities, and a compassionate approach when dealing with clients who may be experiencing difficult or stressful circumstances.

Key Responsibilities

• Managing the front desk and welcoming clients and visitors in a professional manner
• Answering and directing incoming telephone calls efficiently
• Scheduling appointments and managing solicitors' court diaries
• Opening new files and maintaining accurate client records on the case management system
• Audio typing from digital dictation
• Preparation of legal documents, briefs to Counsel, and court-related documentation
• Filing, scanning, photocopying, binding, and archiving files
• Processing incoming and outgoing post, deliveries, and receivables
• Assisting with Legal Aid applications and claims
• General office administration and support to solicitors and legal staff
• Maintaining confidentiality and ensuring compliance with office procedures

The Ideal Candidate

• Minimum 2 years' experience in a receptionist, administrative, or legal secretarial role
• Previous experience within a legal practice, particularly Criminal Law, is highly desirable
• Strong proficiency in Microsoft Office applications
• Experience with case management software such as Keyhouse or similar systems would be advantageous
• Excellent typing skills, including experience with digital dictation
• Strong organisational skills with the ability to prioritise workloads and meet deadlines
• Professional, friendly, and confident telephone manner
• Ability to work independently while contributing positively within a team environment
• High level of discretion, professionalism, and attention to detail
• Experience dealing with clients in sensitive or stressful situations is desirable

What We Offer

• Competitive salary based on experience
• Supportive and professional working environment
• Opportunity to develop your career within a respected Criminal Law practice
• Convenient Dublin 8 location with excellent transport links

If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.

Osborne are proud to be an Equal Opportunity Employer.

#INDOSB1

#INDOAPOWER