Legal Secretary

Cpl; Dublin; On-site; EUR 38,000 - 45,000; Full time

Job summary

A reputable law firm in Dublin is seeking an experienced Legal Secretary to join their team on a permanent basis. The role requires strong organisation, proactive support, and the ability to manage a busy workload alongside senior legal professionals.

The ideal candidate will have 3-5+ years' experience in a legal secretary or executive support role, with familiarity in projects/construction/commercial law, and experience using iManage and KeyHouse or similar systems.

Qualifications

• 3-5+ years' experience in a Legal Secretary or Legal Executive support role.
• Experience supporting senior legal professionals and managing multiple stakeholders.
• Experience using iManage or a similar legal document/case management system.
• Experience with a legal billing platform such as KeyHouse or a similar system.

Responsibilities

• Provide comprehensive legal administrative and secretarial support to the team.
• Manage the end-to-end file lifecycle using the firm's legal case management systems.
• Prepare documentation and information for internal and external meetings.
• Coordinate the team's monthly billing process and ensure invoices are issued on time.
• Manage diaries and schedules to avoid conflicts and ensure efficient appointments.
• Liaise with internal and external stakeholders to understand requirements and respond accordingly.

Skills

3-5+ years experience

Organisational skills

Time management

Stakeholder management

Discretion and confidentiality

Tools

iManage

KeyHouse

Job description

Our client, a leading law firm, is seeking an experienced Legal Secretary to join their Dublin team on a permanent basis.

This is an excellent opportunity for a highly organised and proactive legal support professional to work alongside a busy team of senior legal professionals, providing high-quality administrative and operational support.

Key Responsibilities

• Provide comprehensive legal administrative and secretarial support to the team.
• Manage the end-to-end file lifecycle using the firm's legal case management systems.
• Maintain accurate and up-to-date files, including importing guidelines, accessing documents and preparing and issuing correspondence such as demand letters.
• Prepare documentation, materials and information for internal and external meetings.
• Coordinate the team's monthly billing process, ensuring invoices are accurate and issued within required deadlines.
• Manage diaries and schedules, ensuring appointments are organised efficiently and potential conflicts are avoided.
• Liaise professionally with internal and external stakeholders to understand and respond to their requirements.
• Handle sensitive and confidential information with the highest level of discretion.
• Produce documents accurately and efficiently, working with document specialists where required.
• Arrange travel and prepare detailed itineraries.
• Process time records and expense reports.
• Greet and liaise with clients and business visitors in a professional and welcoming manner.
• Provide general administrative support to ensure the smooth running of the team.

Candidate Profile

The ideal candidate will have:

• 3-5+ years' experience in a Legal Secretary or Legal Executive support role, ideally within a projects, construction or commercial legal environment.
• Previous experience supporting senior legal professionals and managing multiple stakeholders.
• Experience using iManage or a similar legal document/case management system.
• Experience with a legal billing platform such as KeyHouse or a similar system.
• Exceptional attention to detail and a high level of accuracy.
• The ability to work with strict confidentiality and discretion.
• Excellent written and verbal communication skills.
• Strong organisational and time-management skills, with the ability to prioritise competing deadlines.
• A proactive, positive and solutions-focused approach.
• The confidence and professionalism to work effectively with senior stakeholders and clients.

Contact Ingrid on 015005922 for more information