Reception Administrative Assistant

RDJ LLP; Galway; On-site; EUR 26,000 - 34,000; Full time

Job summary

RDJ LLP in Galway seeks a Professional Receptionist to greet clients, answer calls, and coordinate meeting rooms, while providing essential administrative assistance to the Galway Office Legal teams.

You will manage postage, couriers, scanning, filing, typing, and digital record-keeping in our case management system, using Outlook and Adobe to support daily operations and maintain a smooth client experience.

Qualifications

• Greet clients and manage front-of-house duties.
• Provide quality customer service in person and on the phone.
• Coordinate meeting room setups and client reception logistics.

Responsibilities

• Handle daily post, courier, DX and registered mail.
• Perform general admin tasks: filing, photocopying, scanning, typing.
• Open/set up files and maintain orderly filing and case management records.

Skills

Front of house

Communication

Organisational skills

Customer service

Multitasking

Tools

Outlook

Printers

Adobe software

eFolder/filing coordination

Job description

Ready to put your ambition into action? To work alongside bright minds, be part of supportive teams and to answer the questions that make a real difference to businesses? Discover a career at RDJ.

RDJ are a leading Irish corporate law firm combining the sharpest legal insight with human intelligence to deliver long-lasting business impact. By investing in the potential of our people and the relationships that create winning teams, we are the legal advisor of choice to some of the most innovative and ambitions companies across the globe and employer of choice to the best talent.

Empowering our clients with answers, not options in diverse areas of the Irish economy.

To provide a Professional Receptionist Service at our Galway Office and administrative assistance to the Galway Office Legal teams.

Key responsibilities:

• Reception role will include taking calls, greeting clients, setting up meeting rooms for client meetings as required.
• Providing assistance with the daily postage, dealing with incoming and outgoing courier, DX, and registered mail.
• Variance of Administration activities to include, but not limited to, filing, photocopying, scanning, typing.
• File maintenance management: When requested, to open/set up files,
• Other duties as may arise depending on the workload across the Galway office.

Background and experience:

• The ideal candidate will have diligence in handling phone calls, taking messages and providing quality customer service skills in person and whilst on the phone.
• Sufficient knowledge of using outlook, printers, adobe software, and an understanding of eFolder/filing co-ordination.
• Be capable of organising large volumes of postage and creating a digital footprint of same on our case management system.

Key Skills Required:

• Strong communication skills and the ability to collaborate with all colleagues.
• Ability to prioritise front of house duties and manage multiple activities at one time.
• Ability to use their own initiative and manage time efficiently whilst maintaining strong attention to detail.

We offer leading wellbeing initiatives, support for employees walking or cycling to work and respect for our people’s work-life balance. We’ve been recognised as leaders in workplace wellbeing by Ibec, as well as earning the KeepWell Mark and being listed in Leading in Wellbeing Top 100 Companies 2025.

ESG Commitments

At RDJ, we are committed to sustainability in all aspects of our business. RDJ not only prioritises creating a healthy working environment for all employees, but goes beyond, in striving to promote the protection of the natural environment around us. We also endeavour to create an environment whereby diversity is championed, and each individual is valued and recognised for the unique contribution that they make.