Legal PA - Top 10 Firm

Lunaria Partners | Responsible Business; Dublin; On-site; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Market-leading salary

Private medical allowance

Excellent Pension contribution

22 days holiday + stats

Onsite gym

Exposure to high profile work

Job summary

Lunaria Partners is recruiting a Legal PA for their high performing Corporate division in Dublin. You will provide executive-level support to Senior Partners and allocated fee earners, while expertly managing calendars, emails, and travel across time zones.

The role requires discretion, strong organisation, and superb IT skills with MS Office 365 suite. You will support billing, expenses, and development materials for client meetings in a fast-paced environment.

Qualifications

• Extensive experience providing secretarial support to senior stakeholders.
• Highly organised with ability to manage high volumes and re-prioritise.
• Experience handling highly sensitive information discreetly.
• Proficiency in Microsoft Office 365 and related tools.

Responsibilities

• Provide executive-level administrative support to Senior Partners and other fee earners.
• Manage Partner emails and calendars across multiple time zones.
• Optimise executive schedules according to priorities.
• Extensive travel management and client reports.
• Prepare business development materials for client meetings.
• Prepare reports, documents and presentations; assist strategic initiatives.
• Serve as a point of contact for stakeholders.
• Manage monthly billing processes including time allocation and invoices.
• Manage expenses with accuracy and timeliness.

Skills

Executive support

Calendar management

Travel management

Discretion

Tools

MS Office 365

Outlook

Word

Excel

PowerPoint

Job description

Lunaria Partners is assisting one of the Top 10 Dublin Law firms to recruit for a Legal PA for their high performing Corporate division.

The Corporate & M&A division is one of Ireland's leading corporate legal practices, consistently recognised by Chambers and Legal 500 for its expertise. The team advises major Irish and international businesses, financial institutions, private equity investors and entrepreneurs on complex domestic and cross-border transactions.

The Role

• Provide executive-level administrative support to the Senior Partner(s), as well as an allocation of additional fee earners, anticipating their needs in a timely fashion and enabling them to focus on key fee earning and management activity.
• Monitor and manage Partner emails and calendars, coinciding with the thorough planning of meetings and events across multiple time zones.
• Proactively manage and optimise executive schedules in accordance with business priorities.
• Extensive travel management including the preparation of client reports and travel packs for all trips and client interaction.
• Compile business development documentation for new client meetings e.g. research, client bios and company information.
• Prepare professional reports, documents, and presentations and assist in strategic initiatives.
• Serve as a point of contact for internal and external stakeholders, handling enquiries on behalf of the Partner and wider allocation.
• Manage the monthly billing processes for given allocation, to include time allocation and invoice preparation (commercial billing experience is essential).
• Manage all expenses, ensuring submissions are made on time and with the highest level of accuracy.

The Person

• Extensive, proven experience providing secretarial support to senior stakeholders.
• Highly organised with the ability to manage high volumes and work, re-prioritising as and when required.
• Proven experience working with highly sensitive information in a discreet and confidential manner.
• Well-developed IT skills, including proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) and the ability to use them effectively to improve performance and communications.

The Package

• Market leading salary dependant on experience
• Private Medical allowance
• Excellent Pension contribution
• 22 days holiday + stats
• Onsite gym
• Exposure to high profile work alongside some of Ireland's well known and respected Legal Professionals.