PA/Legal Administrative Assistant

Reed Specialist Recruitment Limited; Dublin; On-site; EUR 30,000 - 40,000; Full time

Benefits offered by this job

Healthcare coverage

Annual Taxsaver Ticket paid by firm up

Pension contribution matching 5%

Death in Service and Life Assurance

Bike to Work scheme

Social Committee Programme

Employee Assistance Programme

Health and Wellness Programme

Job summary

Reed Specialist Recruitment Limited in Dublin is seeking a PA/Legal Administrative Assistant to support the corporate legal team. You will manage diaries, travel, correspondence, and meeting coordination while drafting and proofreading legal documents.

Experience as a legal secretary in corporate/commercial law is preferred. Proficiency in Microsoft Office and legal document management software is essential, with discretion and professionalism in handling confidential information.

Qualifications

• Prior experience as a legal secretary in corporate/commercial law.
• Strong diary management and correspondence handling.
• Excellent organizational and communication skills.

Responsibilities

• Act as Personal Assistant, managing diary, travel arrangements, email correspondence, meeting coordination, and other PA-related tasks.
• Provide comprehensive administrative support to the corporate team, including document preparation, calendar management, and correspondence.
• Assist with corporate transactions, including preparing and collaborating on transaction documents, and assembling closing sets and transaction bibles.
• Draft, amend, format, and proofread legal documents.
• Manage and organise electronic and physical files in accordance with firm policies.
• Communicate professionally with clients, other advisors, and internal stakeholders.
• Assist with special projects and team initiatives as required.

Skills

Diary management

Legal secretary experience

Microsoft Office

Legal document management software

Communication skills

Discretion

Tools

Microsoft Office Suite

Legal document management software

BigHand Dictation

Job description

PA/Legal Administrative Assistant Annual Salary: Competitive, DOE Location: On-site Job Type: Full-time

Day-to-day of the role:

• Act as Personal Assistant, managing diary, travel arrangements, email correspondence, meeting coordination, and other PA-related tasks.
• Provide comprehensive administrative support to the corporate team, including document preparation, calendar management, and correspondence.
• Assist with corporate transactions, including preparing and collaborating on transaction documents, and assembling closing sets and transaction bibles.
• Draft, amend, format, and proofread legal documents.
• Manage and organise electronic and physical files in accordance with firm policies.
• Communicate professionally with clients, other advisors, and internal stakeholders.
• Assist with special projects and team initiatives as required.

Required Skills & Qualifications:

• Proven experience as a legal secretary, preferably in corporate and/or commercial law.
• Strong PA skills, including diary management and correspondence handling.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and legal document management software.
• Excellent organisational skills, attention to detail, and the ability to manage several priorities at once.
• Strong written and verbal communication skills.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Discretion and professionalism when handling confidential information.

Preferred Qualifications:

• Experience working in a law firm or corporate legal department.
• Knowledge of legal billing software and document management systems.
• Experience using BigHand Dictation.

Benefits:

• Competitive salary based on experience.
• Healthcare coverage through Laya Healthcare.
• Annual Taxsaver Ticket paid for by the firm up to €1,500.
• Pension contribution matching up to 5% of basic salary.
• Death in Service and Life Assurance benefits.
• Bike to Work scheme.
• Social Committee Programme.
• Employee Assistance Programme.
• Health and Wellness Programme.