Legal Office Receptionist & Admin Coordinator

Davies Group; Dublin; On-site; EUR 26,000 - 32,000; Full time

Job summary

Davies Group is seeking a Receptionist to provide efficient administrative and office support to the Legal team in Dublin. Responsibilities include handling post, scanning documents, supporting solicitors with admin tasks, archiving, and coordinating meetings and office services.

Key duties include managing post scanning, using Evolve for filing, IT ticket logging, archiving processes, boardroom bookings, reception phone management, and ordering office supplies.

Qualifications

• Strong organisational and administrative skills with excellent attention to detail.
• Good IT skills and confidence using document and case management systems.
• Ability to manage and prioritise a varied workload and meet deadlines.
• Clear and professional communication skills, both written and verbal.
• Ability to work effectively with colleagues across different teams.
• Experience handling confidential and sensitive information appropriately.
• Proactive approach to resolving general office and administrative queries.
• Previous administrative experience, ideally within a legal or professional services environment.

Responsibilities

• Opening, stamping, sorting, and scanning post in the mornings, including scanning court documents, reports for litigation files and folios for conveyancing, following solicitors' post handling requests.
• Inputting post scans into Evolve and related folders, including pleadings and various documents.
• Using Evolve and its features to input post going in/out and documents for briefs.
• Logging IT tickets for the office and solicitors, handling IT inventory and coordinating with IT team.
• Managing archiving; organising archiving spreadsheets, sending/recalling archive boxes, archiving/closing files in Evolve, following checklists and protocols.
• Preparing post for outgoing in the evenings.
• Assisting solicitors with correspondence, printing, filing, opening files, creating briefs and booklets for court, scanning, etc.
• Managing booking of boardroom and staff meetings, keeping boardroom presentable.
• Managing the reception phone.
• Ordering stationary and post equipment, DX stickers, printer equipment and liaising with printers/engineers.
• Ordering taxis and couriers daily.
• Managing Keoghs Ireland email inbox.

Skills

Organisational skills

IT skills

Communication

Confidential information handling

Time management

Administrative experience

Team collaboration

Tools

Evolve

Job description

Davies Group is seeking a Receptionist to provide efficient administrative and office support to the Legal team in Dublin. Responsibilities include handling post, scanning documents, supporting solicitors with admin tasks, archiving, and coordinating meetings and office services.

Key duties include managing post scanning, using Evolve for filing, IT ticket logging, archiving processes, boardroom bookings, reception phone management, and ordering office supplies.