Receptionist

Reed Specialist Recruitment Limited; Dublin; On-site; EUR 30,000 - 35,000; Full time

Job summary

Reed Specialist Recruitment Limited is partnering with a well-established legal firm in North Dublin City Centre to hire a Legal Receptionist on a permanent, fully office-based basis in Dublin 3. The role is the first point of contact for clients and visitors, supporting daily office operations and general administration.

The successful candidate will have 1-2 years in reception/administration, excellent English, and a professional, friendly demeanor.

Qualifications

• 1-2 years' experience in reception/administration is required.
• Experience in a legal practice is advantageous.
• Strong knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential.
• Friendly, professional and confident communicator.
• Excellent telephone manner and customer service skills.
• Highly organised with strong attention to detail.
• Ability to multitask in a fast-paced environment.
• Self-motivated and capable of working independently or in a team.
• Fluent written and spoken English.

Responsibilities

• Manage front-of-house reception duties and maintain a professional welcome for all visitors.
• Answer, screen and forward incoming calls.
• Schedule meetings and manage calendars.
• Sort, distribute and manage incoming and outgoing post, DX and deliveries.
• Provide general administrative support across the business.
• Scan, file and archive documents; maintain accurate records.
• Set up and maintain electronic and hard-copy files.
• Support document management processes and workflow tagging.
• Coordinate with internal teams to maintain quality and efficient operations.
• Assist with compliance and risk management activities as required.
• Undertake ad hoc projects and administrative tasks.

Skills

Reception experience

Customer service

Communication skills

Multitasking

Organisational skills

Fluent English

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Receptionist Permanent | Dublin 3 | Fully Office-Based Salary: €30,000 - €35,000 DOE

The Opportunity Our client, a well-established legal firm based in North Dublin City Centre, is seeking a professional and personable Legal Receptionist to join their team on a permanent basis. This is a fully office-based position offering an excellent opportunity for someone with reception or administration experience who is looking to develop their career within a busy legal environment. As the first point of contact for clients and visitors, you will play a key role in ensuring the smooth day-to-day running of the office while supporting the wider operations team with a variety of administrative duties.

Key Responsibilities

• Manage front-of-house reception duties and maintain a professional welcome for all visitors
• Answer, screen and forward incoming calls
• Schedule meetings and manage calendars
• Sort, distribute and manage incoming and outgoing post, DX and deliveries
• Provide general administrative support across the business
• Scan, file and archive documents, ensuring records are maintained accurately
• Set up and maintain both electronic and hard-copy files
• Support document management processes, workflow implementation and document tagging
• Liaise closely with internal teams to maintain quality standards and efficient operations
• Assist with compliance and risk management activities in line with industry regulations
• Support initiatives aimed at improving administrative processes and efficiencies
• Undertake ad hoc projects and administrative tasks as required

About You

• Minimum of 1-2 years' experience in a reception, administration or office support role
• Previous experience within a legal practice would be a distinct advantage
• Strong knowledge of Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint
• Friendly, professional and confident communicator
• Excellent telephone manner and customer service skills
• Highly organised with strong attention to detail
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Self-motivated with the ability to work independently and as part of a team
• Strong problem-solving abilities and a proactive approach to work
• Fluent written and spoken English

What's on Offer

Permanent position Salary of €30,000 - €35,000 depending on experience Fully office-based role in Dublin 3 Opportunity to join a reputable legal firm Supportive and collaborative working environment Career development opportunities within the legal sector