Legal Reception & Admin Coordinator (Dublin)

Keoghs; Leinster; On-site; EUR 29,000 - 36,000; Full time

Job summary

Keoghs is seeking a Receptionist to provide efficient administrative and office support in its Dublin office. You will handle post, scanning, document management, archiving, and support solicitors with day-to-day tasks.

Responsibilities include arranging room bookings, managing the office inbox, IT ticket logging, and coordinating office supplies and couriers. The ideal candidate will show strong organisation, confidentiality, and professional communication in a legal environment.

Qualifications

• Strong organisational and administrative skills with excellent attention to detail.
• Good IT skills and confidence using document and case management systems.
• Ability to manage and prioritise a varied workload and meet deadlines.
• Clear and professional communication skills, both written and verbal.
• Ability to work effectively with colleagues across different teams.
• Experience handling confidential and sensitive information appropriately.
• Proactive approach to resolving general office and administrative queries.
• Previous administrative experience, ideally within a legal or professional services environment.

Responsibilities

• Manage incoming and outgoing post, scanning and uploading documents to files.
• Support solicitors with general administrative duties and archiving processes.
• Coordinate meeting room bookings and reception cover; order office supplies.
• Log IT tickets and liaise with IT for printer issues and faults.
• Maintain the Keoghs Ireland email inbox and filing systems.
• Arrange taxis, couriers, and daily post logistics.
• Handle reception phone and organise boardroom and staff meetings.

Skills

Organisational skills

IT literacy

Communication skills

Teamwork

Confidentiality

Tools

Evolve

Office IT tools

Job description

Keoghs is seeking a Receptionist to provide efficient administrative and office support in its Dublin office. You will handle post, scanning, document management, archiving, and support solicitors with day-to-day tasks.

Responsibilities include arranging room bookings, managing the office inbox, IT ticket logging, and coordinating office supplies and couriers. The ideal candidate will show strong organisation, confidentiality, and professional communication in a legal environment.