Legal Administrator

Tuath Housing Association; Dublin; On-site; EUR 30,000 - 38,000; Full time

Job summary

Tuath Housing Association in Ireland seeks an organised administrator to support the Chief Legal Officer and solicitors with busy legal teams. The role involves coordinating with senior management and external stakeholders, and requires careful planning, exceptional administration, and adaptability to changing pressures.

Responsibilities include drafting legal documents, diary management, meeting coordination, and maintaining filing systems.

Qualifications

• Strong administrative skills within a legal setting.
• Ability to plan, organise and adapt to changes.
• Experience assisting senior legal staff is advantageous.
• Excellent attention to detail and accuracy.

Responsibilities

• Prepare a range of legal documents.
• Scan, post, file management and stationery control.
• Manage team diaries and coordinate meetings.
• Handle external and internal stakeholder communications.
• Arrange travel and accommodation for meetings.
• Take and circulate meeting minutes.
• Maintain filing systems and directories.
• Create and administer undertakings and litigation register.
• Support with training and development where needed.

Skills

Administrative support

Coordination

Diary management

Legal administration

Attention to detail

Tools

MS Office

Document management systems

Job description

This role is designed for those with strong administrative skills within a legal setting. It may not be the best fit for individuals with extensive legal qualifications or those seeking a direct pathway into a solicitor career

JOB SUMMARY:

Your role will be to assist the Chief Legal Officer and Solicitors in providing administration support to a busy team. This role will involve co-ordination with the Senior Management Team, other Tuath Departments and external stakeholders.

The post requires excellent planning and organisational skills, administration skills, a dedication to detail and a willingness to adapt to ever changing conditions and pressures.

KEY RESPONSIBILITIES:

General Administration

• 1. Preparation of an array of legal documentation
• 2. Scanning documents, postage, file management, stationary requirements
• 3. Managing the team diaries
• 4. Monitoring and re directing group and departmental incoming e-mails from third parties
• 5. Organising team and other meetings as requested, booking meetings rooms, organising accommodation and travel arrangements
• 6. Collating agendas for meetings, attending meetings, minute taking and circulation of minutes
• 7. Assisting the team in following up with external and internal stakeholders for information as required
• 8. Assist in the preparation of briefs and photocopying of same
• 9. Assisting with the maintenance of filing system and developing and maintain directory of
• 10. Creation and administration of an undertakings and litigation register
• 11. Maintaining directories of external stakeholder information such as contact details and other required information that supports the delivery of social housing units
• 12. Request / Attend training appropriate to your role
• 13. To undertake any other duties which are consistent with the responsibilities of the post as directed

Corporate Responsibilities

1. 1. To positively promote the Association in all activities
2. 2. Adhere to all Tuath’s policies and procedures always
3. 3. To be aware and act in accordance with Tuath’s Health and Safety Policy.
4. 4. Complete reports/ submissions for Tuath’s Board meetings
5. 5. To undertake any training courses deemed necessary for your role if it evolves

This job description is not definitive or restrictive and will be subject to periodic review in the light of developments.