Installation Administrator

Sigmar Recruitment; Dublin; On-site; EUR 32,000 - 35,000; Full time

Job summary

Sigmar Recruitment is seeking an Installation Administrator for a permanent, office-based role in Ballymount, Dublin 22. You will coordinate installation and maintenance teams, manage project documentation, and prepare RAMS and certificates.

The successful candidate will be organised, proactive, with strong MS Office skills, and able to liaise with engineers, clients and suppliers. Typical hours are Mon-Thu 8:30–17:00, Fri 8:30–16:00.

Qualifications

• A few years of experience in a fast-paced administrative environment.
• Excellent phone communication skills and strong computer literacy.
• Organised, reliable, proactive, and attentive to detail.
• Comfortable working with office and installation teams, clients and suppliers.
• Construction industry experience is a plus but not required.

Responsibilities

• Coordinate and support the installation and maintenance teams on lift projects.
• Manage project documentation from setup to completion, ensuring records are accurate and deadlines are met.
• Prepare and issue RAMS, contract variations, warranties, and ancillary certificates.
• Maintain Owners’ Manuals, training records, and engineer timesheets, and organise apprentice registrations.
• Work closely with engineers, clients, builders, and suppliers as the central admin contact.
• Monitor outstanding documentation and follow up to ensure progress.

Skills

Phone communication

MS Office

Document management

Organised

Job description

Installation Administrator

About Your New Employer

• Join a leading specialist firm in the lift installation sector, located in Ballymount, Dublin 22.
• Be part of a company renowned for quality and reliability, supporting ambitious commercial and residential projects across Ireland.
• Enjoy a positive office culture that values proactivity, collaboration, and employee development.

About Your New Job

As the Installation Administrator,youwill:

• Coordinate and support the installation and maintenance teams on a range of lift projects.
• Manage project documentation, from setup to completion, ensuring records are accurate and deadlines are met.
• Prepare and issue RAMS (Risk Assessments & Method Statements), contract variations, warranties, and ancillary certificates.
• Maintain Owners’ Manuals, training records, and engineer timesheets, and organise apprentice registrations.
• Work closely with engineers, clients, builders, and suppliers, being the central point for all administrative requirements.
• Monitor outstanding documentation and follow up to ensure efficient project progress.

What Skills You Need

• A few years of experience in a fast-paced administrative environment is ideal.
• Excellent phone communication skills and strong computer literacy (Microsoft Office, document management).
• Organised, reliable, proactive, and attentive to detail—able to take ownership and multitask.
• Comfortable working closely with office and installation teams as well as external clients and suppliers.
• Construction industry experience is a plus but not required.

What's on Offer

• Salary: €32,000–€35,000 (Depending on Experience)
• Permanent, fully office-based role in Ballymount, D22, with regular working hours (Mon-Thu 8:30–17:00, Fri 8:30–16:00).
• Opportunity to develop your career within a stable and reputable company, with ongoing support and training.