Construction Administrator

Happy Raspberry Ltd; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

Happy Raspberry Ltd in Dublin 17 is seeking a Construction Administrator to join a permanent team. The role involves asset management, document control, and liaison with Quantity Surveyors to keep projects on track.

You will manage reporting, POs/SCOs in RedSky, maintain registers, and ensure accurate data in Salesforce. Strong organisational skills and 2 years of admin experience are essential.

Qualifications

• 2 years’ administrative experience.
• Experience in construction industry is a plus.
• Proficient in MS Office including Excel.
• Able to work independently and show initiative.
• Strong organisational and multitasking abilities.

Responsibilities

• Issue daily and weekly whereabouts reports within required timescales.
• Save daily site photographs from WhatsApp groups to SharePoint job folders.
• Raise Purchase Orders (POs) and Subcontract Orders (SCOs) in RedSky as requested by QS/Management.
• Maintain the Material Order Register by recording all purchase orders.
• Update the Materials Order/Goods Received Register and track GRNs weekly and monthly.
• Download, compile, and distribute weekly plant/equipment hire reports by supplier/project.
• Obtain permits, licences, and drawings from authorities to support delivery.
• Maintain Salesforce with accurate project information.
• Prepare and organise physical project job packs before works commence.
• Compile and issue O&M manuals and handover docs for completed projects.
• Prepare as-built documentation for BAU works.

Skills

Administrative experience

MS Office

Excel

Independent worker

Organisational skills

Multitasking

Tools

RedSky

Salesforce

SharePoint

Job description

Construction Administrator

We are working with an award-winning client based in Dublin 17 to recruit for a Construction Administrator to join their team on a permanent basis. This is a varied role and a fantastic opportunity to develop your skills and work for a successful company.

The Construction Administrator will be responsible for:

• Issue daily and weekly whereabouts reports within required timescales.
• Save daily site photographs from WhatsApp groups to the relevant SharePoint job folders.
• Raise Purchase Orders (POs) and Subcontract Orders (SCOs) in RedSky as requested by Quantity Surveyors and Management.
• Maintain the Material Order Register by recording all purchase orders.
• Update the Materials Order/Goods Received Register by recording GRNs from all sites and following up on outstanding GRNs weekly and monthly.
• Download, compile, and distribute weekly plant and equipment hire reports to Quantity Surveyors by supplier and project.
• Obtain permits, licences, and statutory authority drawings from relevant authorities to support project delivery.
• Maintain and update Salesforce with accurate project information.
• Prepare physical project job packs by collating, printing, and organising all required documentation before works commence.
• Compile, print, and issue Operation & Maintenance (O&M) manuals and handover documentation for completed projects.
• Prepare and maintain as-built documentation for Business-as-Usual (BAU) works.

What you will need to have for the Construction Administrator role:

• 2 years’ administrative experience
• Experience within the construction industry would be an advantage but not essential
• Proficient in MS Office to include Excel
• Able to work independently and show initiative
• Strong organisational and multitasking abilities