Hybrid Events Coordinator: Conferences & Webinars

Royal College of Physicians of Ireland; Dublin; Hybrid; EUR 32,000 - 38,000; Full time

Benefits offered by this job

Flexible Hybrid working model

Pension scheme

Life Assurance

CPD & Training

Annual leave 21 days

Job summary

The Royal College of Physicians of Ireland is seeking an experienced Events Coordinator to join our Events Team. You will deliver conferences, webinars and hybrid events at our No 6 Kildare Street venue and online platforms, working with Deans, institutes and external partners.

In this permanent role, you will manage registrations, liaise with suppliers, coordinate speakers and track budgets while maintaining high professional standards and attention to detail across all event activities.

Qualifications

• 2-3 years’ experience working within a team delivering successful events
• Experience supporting the coordination and delivery of in-person, virtual and hybrid events
• Experience working with multiple stakeholders, including senior professionals, external suppliers and internal teams
• Experience using event management systems and digital platforms (e.g. Cvent, Teams or similar tools)
• Experience managing event logistics such as registrations, venue set-up, supplier coordination and on-site support
• Experience supporting budget tracking and administrative processes
• Experience preparing post-event reports, evaluations or data summaries

Responsibilities

• Work within a busy team to support the development and delivery of events including webinars, conferences and conferrings
• Use online systems, including cloud-based platforms such as Teams, Quercus and Cvent, to set up educational events and manage bookings via rcpi.ie
• Develop and maintain effective relationships with key stakeholders, including Deans, faculty members, clinicians, speakers, sponsors and internal teams, ensuring clear communication and alignment throughout the event lifecycle
• Liaise with Deans of Faculties and Institutes, and other clinicians, to agree timelines, participants and speakers for events tailored to their audiences
• Set up of No. 6 Kildare Street for events and conferrings, where applicable
• Manage event registration and check-in processes
• Coordinate third-party suppliers (e.g. catering, AV)
• Support the tracking and administration of event budgets
• Prepare and circulate post-event evaluation reports and contribute to quarterly reporting
• Support ongoing evaluation and continuous improvement of events, including cost considerations
• Liaise with and manage communication with speakers, providing support during live events
• Review and edit video recordings for virtual events and conferrings

Job description

The Royal College of Physicians of Ireland is seeking an experienced Events Coordinator to join our Events Team. You will deliver conferences, webinars and hybrid events at our No 6 Kildare Street venue and online platforms, working with Deans, institutes and external partners.

In this permanent role, you will manage registrations, liaise with suppliers, coordinate speakers and track budgets while maintaining high professional standards and attention to detail across all event activities.