Administration Coordinator

Morgan McKinley; Cork; On-site; EUR 35,000 - 40,000; Full time

Job summary

Morgan McKinley is seeking an Administration Coordinator in Cork City to support planning and delivery of events in the clinical research space. You will coordinate from concept to completion, ensuring seamless events that engage investigators, sponsors, and healthcare professionals.

The role requires strong organisational skills, superb communication, and the ability to manage multiple moving parts across diverse stakeholders.

Qualifications

• Proficient IT skills with Word, Excel, PowerPoint and Project.
• Excellent communication skills across levels and teams.
• Ability to work across cultures and regions with precision.

Responsibilities

• Plan, coordinate, and deliver events from concept through execution and post-event follow-up.
• Define event scope, objectives, and timelines with clinical study teams.
• Conduct post-event evaluations and provide insights on outcomes and improvements.
• Coordinate with external vendors and manage supplier relationships.
• Act as a key contact for sponsors, investigators, and healthcare professionals.
• Negotiate contracts and manage service level agreements.
• Oversee logistics including venue sourcing, travel arrangements, equipment setup, and materials distribution.
• Ensure events are delivered smoothly, on time, and to a high standard.
• Develop, manage, and track event budgets in line with organisational policies.
• Prepare and distribute event materials, agendas, and communications.
• Maintain detailed documentation including risk assessments and safety protocols.

Skills

MS Office

Communication

Cross-team collaboration

Organisational skills

Proactive mindset

Discretion

Tools

MS Project

Job description

Administration Coordinator

Location:

Cork City Suburbs

Salary:

€35,000 - €40,000

Role Overview

Are you a highly organised administrator with a flair for coordination and a passion for delivering seamless events?

This Administration Coordinator role offers the opportunity to play a key part in planning and delivering impactful events within the clinical research space. From investigator meetings to patient engagement sessions and training events, you'll be at the centre of it all ensuring everything runs smoothly from concept through to completion.

If you enjoy managing multiple moving parts, working with diverse stakeholders, and delivering high-quality outcomes, this role could be a fantastic fit.

Key Responsibilities

• Plan, coordinate, and deliver events from initial concept through to execution and post-event follow-up
• Define event scope, objectives, and timelines in collaboration with clinical study teams
• Conduct post-event evaluations and provide insights on outcomes and improvements
• Coordinate with external vendors and manage supplier relationships
• Act as a key point of contact for stakeholders including sponsors, investigators, and healthcare professionals
• Negotiate contracts and manage service level agreements
• Oversee all logistics including venue sourcing, travel arrangements, equipment setup, and materials distribution
• Ensure all events are delivered smoothly, on time, and to a high standard
• Develop, manage, and track event budgets in line with organisational policies
• Prepare and distribute event materials, agendas, and communications
• Maintain detailed documentation including risk assessments, safety protocols, and event plans

What You'll Bring

• Strong IT skills with proficiency in Microsoft Office (Word, Excel, PowerPoint, Project)
• Excellent communication skills with the ability to engage confidently at all levels
• Proven ability to work across teams, cultures, and regions
• Strong organisational skills with exceptional attention to detail
• A proactive, solutions focused mindset with the ability to adapt to changing priorities
• A team-oriented approach with excellent interpersonal skills
• High level of discretion and ability to maintain confidentiality

Why Apply?

This is a fantastic opportunity to step into a dynamic, detail-driven role where your coordination skills will have real impact in the clinical research space.

• If you're ready to take ownership, work collaboratively, and deliver high quality events apply today and take the next step in your career.