Hybrid Conference Project Manager - Assistant PM

Abbey Group; Dublin; Hybrid; EUR 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid work

Remote work abroad (up to 60 days)

Birthday day off

Pension contributions

Training budget

Employee Assistance Programme

Green Team activities

Job summary

Abbey Conferences, part of the Abbey Group, is seeking an Assistant Project Manager for a 12-month fixed-term contract in Dublin/Edinburgh with hybrid work. You will support the planning and delivery of professional conferences across live, virtual and hybrid formats, coordinating with clients, LOCs, delegates, speakers and sponsors.

The role offers involvement in budget management, supplier liaison, venue planning and onsite delivery, with scope to develop towards a Conference Project Manager

Qualifications

• Relevant 3rd level degree in Event Management, Tourism, Business or Languages or equivalent experience.
• Excellent organisation, time management and attention to detail.
• Strong written and verbal communication skills.
• Professional, confident and client-focused approach.
• Ability to manage multiple priorities and deadlines.
• Proactive, takes ownership and strong problem-solving skills.
• Good commercial awareness and budgeting understanding.
• Strong IT skills and ability to learn new systems.

Responsibilities

• Support Project Managers with planning and delivery of conferences from planning to onsite delivery and post-event activities.
• Own agreed conference workstreams, ensuring tasks are delivered on time and within budget.
• Be a key contact for clients, LOC members, delegates, speakers and suppliers.
• Attend LOC and client meetings, track action points and follow up.
• Set up and manage online registrations, communications, abstracts, programs, badges and attendance certificates.
• Maintain delegate databases and conference records; assist with website updates and conference communications.
• Assist with venue planning, catering, AV, signage and other services; manage accommodation allocations and bookings.
• Source suppliers, obtain quotations and negotiate rates; coordinate transport and social programs.

Education

Degree in Event Management/Tourism/Business/Languages

Tools

EventsAir

Job description

Abbey Conferences, part of the Abbey Group, is seeking an Assistant Project Manager for a 12-month fixed-term contract in Dublin/Edinburgh with hybrid work. You will support the planning and delivery of professional conferences across live, virtual and hybrid formats, coordinating with clients, LOCs, delegates, speakers and sponsors.

The role offers involvement in budget management, supplier liaison, venue planning and onsite delivery, with scope to develop towards a Conference Project Manager