Human Resources Administrator

RKD; Dublin; On-site; EUR 28,000 - 42,000; Full time

Benefits offered by this job

Professional development

Job summary

RKD in Dublin is seeking an HR Administrator to join our growing team. The role is full-time and permanent, based in Dublin 8, reporting to the HR Manager. You will handle onboarding/offboarding, payroll support, leave and timesheets, HR documentation, and reporting across multiple offices.

You will work with the HR team on performance reviews, benefit portals, and recruitment coordination, while maintaining confidentiality and adapting to a fast-paced environment.

Qualifications

• Onboarding and offboarding administration experience.
• Payroll processes support across multiple offices.
• Managing annual leave, expenses and timesheets.
• Co-ordinating onboarding for new hires.
• Maintaining HR records and reporting.
• Co-ordinating performance reviews and probation cycles.
• Managing employee benefits portals.
• Preparing contracts and HR documentation.

Responsibilities

• Provide general HR administrative support and maintain employee records.
• Support payroll processes across all office locations.
• Coordinate annual leave, expenses and timesheets in the system.
• Assist with onboarding for new hires and exit processes.
• Maintain HR reporting and data accuracy.
• Assist with performance reviews and the Transition Year Programme.
• Manage HR inbox and respond to employee queries.
• Coordinate recruitment trackers and interview scheduling.
• Update company policies in line with developments.

Skills

HR Admin

Payroll

Excel

Communication

Organisational Skills

Attention to Detail

Problem Solving

Education

HR Management Degree/Diploma

CIPD Member (preferable)

Job description

Want to be part of an award winning, multi-disciplinary growing international practice? Resulting from our ongoing growth and recent success in securing large-scale projects, we now have a new opening for a HR Administrator to join our Dublin office.

RKD is one of Ireland’s leading architecture practices. We have a rich legacy dating back to our formation in 1913, and since then, we’ve established ourselves as one of the most diverse and effective architecture firms in Europe. Our practice specialises in a variety of sectors including Data Centres + Technology, Life Sciences + Manufacturing, Education + Healthcare, Commercial and Workplace. We believe in ‘Design That Works’ and are recognised as a leaders in Sustainable and Wellness design practices.

RKD’s office network spans multiple locations in Ireland (Dublin, Cork, Waterford, and Belfast) and in Europe (Belgium, UK, Sweden, Italy, Spain and Poland). We are responsible for delivering complex projects in 25 countries across EMEA and North & South America.

With over 250 staff, our diverse workforce includes 26 different nationalities, and we are proud to have an industry leading gender balance rate with 50% female employees across our business, and we are 40% female owned.

At RKD, you will get the opportunity to work in a fast-paced creative environment where you will hone your skills and expand your knowledge through continuous professional development and teamwork with recognised industry thought leaders.

We take time out from our working environment regularly as a team, with community outreach endeavours, social events, and sports league participation. The Sports & Social Committee organise a regular and diverse range of events to support a healthy work-life balance.

Sound interesting? Then find more information below and check out this link on Why people choose to work at RKD.

Summary

The HR Administrator role is a full-time, permanent position and will be based in Dublin 8 reporting to the HR Manager. The successful candidate will work closely with the HR team across all facets of Human Resources which includes but is not limited to: Onboarding and Offboarding, Performance Management, Recruitment and Selection, Training and Development and Payroll Support.

Qualifications/Skills

• Degree or Diploma Level Qualification in HR Management and/or Business discipline.
• Current CIPD Chartered Member is preferable not essential.
• A knowledge and understanding of HR best practices.
• An understanding of Irish/EU employment law/regulations.
• Strong organisational skills, attention to detail and problem-solving skills.
• Strong proficiency in Microsoft Office Suite, particularly Microsoft Excel

Roles and Responsibilities

• Provide general HR administrative support, including the maintenance and organisation of employee records and HR files.
• Support the payroll processes across all office locations.
• Assist with the approval and amendment of annual leave, expenses and timesheets through the internal time-costing system.
• Support the onboarding process for new hires, including coordinating first-day activities.
• Support the employee offboarding process by coordinating the return of company equipment, arranging exit interviews and ensuring all required leaver documentation and records are completed.
• Maintain HR reporting, including gathering and reviewing accurate employee data and preparing regular reports.
• Assist with the co-ordination of annual performance reviews, probation review and Transition Year Programme.
• Manage employee benefit portals across all office locations.
• Prepare employment contracts, offer letters and other HR documentation.
• Manage the HR inbox, responding to employee queries and ensuring requests are directed and followed up appropriately.
• Maintain recruitment trackers and co-ordinate interview scheduling.
• Proactively review and update company policies and procedures in line with business and legislative developments

Soft Skills/Personal Attributes

• An excellent communicator who can work effectively with all levels of an organisation with the ability to build trust relationships with all employees.
• Maintain confidentiality in handling sensitive information.
• Demonstrate flexibility and adaptability to be successful in a changing environment.
• Self-motivated and able to work independently and self-manage.
• Strong attention to detail with good analytical ability.
• Accustomed to working in a team environment with demanding schedules and deadlines.