Human Resource & Workforce Planning Specialist

Oxtron Limited t/a Supervalu Killester; Dublin; Hybrid; EUR 55,000 - 75,000; Full time

Job summary

Oxtron Limited t/a Supervalu Killester is seeking a Human Resource & Workforce Planning Specialist to analyse workforce requirements, develop dashboards and reports, and support staffing and budget planning. The role collaborates with departmental managers to optimise productivity, rostering, and service delivery.

The ideal candidate will have a relevant degree, strong Excel and HR analytics skills, and knowledge of Irish employment law to ensure compliant workforce practices.

Qualifications

• Bachelor’s degree in Human Resource Management or related discipline.
• Experience in workforce planning, HR analytics or workforce management in a high-volume environment.
• Strong experience analysing staffing requirements, labour costs, workforce utilisation, attendance and operational performance.
• Strong Microsoft Excel, reporting and data-analysis skills.
• Strong knowledge of Irish employment legislation and workforce-management practices.
• Strong analytical, problem-solving, communication and stakeholder-management skills.

Responsibilities

• Analyse workforce requirements across departments by reviewing staffing levels, trading patterns, labour hours, employee availability and operational demand, and recommend appropriate resource allocation to management.
• Collect, analyse and interpret workforce and operational data, including overtime, employee utilisation, staffing costs and productivity trends, to identify operational issues and opportunities for improvement.
• Develop and maintain management dashboards, KPI reporting and workforce planning reports covering staffing requirements, labour expenditure, sales per labour hour, labour cost as a percentage of sales, overtime, waste, shrinkage, productivity and workforce utilisation.
• Work with departmental managers to gather and document business and staffing requirements, investigate operational issues and develop practical, cost recommendations to improve productivity, staffing efficiency and service delivery.
• Review existing workforce and HR processes, identify inefficiencies or gaps, and recommend improvements to procedures, reporting systems and working practices.
• Support management with workforce budgeting, labour cost analysis, staffing forecasts and resource planning to keep staffing aligned with operational and financial objectives.
• Prepare business cases and cost-benefit analyses for proposed operational changes, including changes to rostering models, opening hours, departmental structures and working practices.
• Analyse attendance and absence trends, including sick leave, return-to-work patterns and recurring attendance issues, and provide management with reports and recommendations to improve workforce availability.
• Manage end-to-end recruitment, including job advertising, candidate sourcing, screening, interviewing, selection, onboarding and induction, so that hiring reflects identified business requirements.
• Support employee relations matters, including performance management, disciplinary procedures, grievance handling and workplace investigations, and identify recurring issues that may require policy or process changes.
• Ensure workforce practices comply with Irish employment legislation, right-to-work requirements, employment contracts, probation procedures, employee documentation and internal company policies.

Skills

Workforce planning

HR analytics

Excel

Stakeholder management

Data analysis

Communication

Problem solving

Education

Bachelor’s degree in HR Management/Business

Tools

Microsoft Excel

Job description

Human Resource & Workforce Planning Specialist

Oxtron Limited t/a Supervalu Killester

Ref: #JOB-2471711

169 Howth Road, Killester, Dublin 3, D03 H6C5

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Application Details

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit.Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

Job Description

Key Responsibilities

• Analyse workforce requirements across departments by reviewing staffing levels, trading patterns, labour hours, employee availability and operational demand, and recommend appropriate resource allocation to management.
• Collect, analyse and interpret workforce and operational data, including overtime, employee utilisation, staffing costs and productivity trends, to identify operational issues and opportunities for improvement.
• Develop and maintain management dashboards, KPI reporting and workforce planning reports covering staffing requirements, labour expenditure, sales per labour hour, labour cost as a percentage of sales, overtime, waste, shrinkage, productivity and workforce utilisation.
• Work with departmental managers to gather and document business and staffing requirements, investigate operational issues and develop practical, cost recommendations to improve productivity, staffing efficiency and service delivery.
• Review existing workforce and HR processes, identify inefficiencies or gaps, and recommend improvements to procedures, reporting systems and working practices.
• Support management with workforce budgeting, labour cost analysis, staffing forecasts and resource planning to keep staffing aligned with operational and financial objectives.
• Prepare business cases and cost-benefit analyses for proposed operational changes, including changes to rostering models, opening hours, departmental structures and working practices.
• Analyse attendance and absence trends, including sick leave, return-to-work patterns and recurring attendance issues, and provide management with reports and recommendations to improve workforce availability.
• Manage end-to-end recruitment, including job advertising, candidate sourcing, screening, interviewing, selection, onboarding and induction, so that hiring reflects identified business requirements.
• Support employee relations matters, including performance management, disciplinary procedures, grievance handling and workplace investigations, and identify recurring issues that may require policy or process changes.
• Ensure workforce practices comply with Irish employment legislation, right-to-work requirements, employment contracts, probation procedures, employee documentation and internal company policies.

Requirements

• Bachelor’s degree in Human Resource Management, Business Administration, Business Management or a related discipline.
• Experience in workforce planning, business operations, HR analytics or workforce management within a high-volume operational environment.
• Strong experience analysing staffing requirements, labour costs, workforce utilisation, attendance and operational performance.
• Strong Microsoft Excel, reporting and data-analysis skills.
• Strong knowledge of Irish employment legislation and workforce-management practices.
• Strong analytical, problem-solving, communication and stakeholder-management skills.

• This vacancy is suitable for Remote/Blended working
• Sector: other service activities

Career Level

• Executive