HSEQ Coordinator

Apleona UK; Ireland; Hybrid; EUR 40,000 - 52,000; Full time

Job summary

Apleona UK is seeking an ambitious HSEQ Coordinator to join our Environmental, Health & Safety team with a remote/hybrid working option. Working pattern: Mon-Fri, 8:30-17:00. The role covers administration, reporting, stakeholder liaison and incident coordination.

Responsibilities include handling requests, maintaining records, coordinating meetings, and supporting audits and risk assessments. A suitable qualification in HSEQ or willingness to pursue is expected, with strong communication and

Qualifications

• Formal qualification or willingness to pursue a qualification in HSEQ or similar.
• Experience providing administrative support to a team.
• Experience delivering customer service by telephone and email.
• Proficiency in Microsoft Office applications and web-based tools.
• Full Clean Driving Licence and access to own vehicle.
• Ability to work on own initiative with problem solving skills.
• Excellent communication, interpersonal and organisational skills.
• Good report writing skills.
• Desirable: Manual Handling Instructor, DSE Assessor and First Aid Responder.
• Desirable: Experience with risk assessments and audits.

Responsibilities

• Be the first point of contact for all requests by telephone or email and direct these requests to the appropriate individual.
• Administer all user requests, seeking management approval where necessary and appropriate.
• Produce and collate reports in an accurate and timely manner as required.
• Establish and maintain excellent relationships with internal and external stakeholders.
• Coordinate incident investigations and records as required.
• Coordinate events, meetings and conference calls including arranging meeting rooms and refreshments.
• Provide project administration; update project plans and communicate updates from the Project Manager.
• Maintain accurate and up to date records and liaise with managers on request.
• Raise purchase orders and process invoices using NAV.
• Coordinate supplier/contractor assessments and assist with risk assessments.

Skills

Customer service

Microsoft Office

Communication skills

Organisational skills

Problem solving

Team coordination

Education

HSEQ qualification

Tools

NAV

Job description

The details for the selected vacancy are shown below.

• Advert Text

  Apleona is seeking an ambitious and motivated HSEQ Coordinator to join our Environmental, Health & Safety team with a remote/hybrid working option.

  Working Pattern: Monday to Friday, 8:30-17:00

  Main duties and responsibilities

  • Be the first point of contact for all requests by telephone or email and direct these requests to the appropriate individual, ensuring a consistent and courteous approach is provided
  • Administer all user requests, seeking management approval where necessary and appropriate.
  • Produce and collate reports in an accurate and timely manner as required.
  • Establish and maintain excellent relationships with the relevant internal and external stakeholders.
  • Coordinate incident investigations and records as required.
  • Coordinate events, meetings and conference calls including arranging meeting rooms, refreshments and any handouts required.
  • Provide project administration; update project plans, communicate updates from the Project Manager to the Project Team and arrange meetings.
  • Maintain accurate and up to date records of all necessary information, referring to and sending to managers on request.
  • Raise purchase orders and process invoices using NAV.
  • Contact and liaise with suppliers or sub-contractors to ensure the smooth progression of works and payment on invoices.
  • Assist with the tracking of the audit programme and remedial actions as required.
  • Coordinate chemical risk assessments and records.
  • Support contractor/supplier assessments.
  • May be required to occasionally deputise for the HSEQ Advisor and therefore must be comfortable operating at a senior level.
  • General office administration tasks.
  • Liaise with couriers and deliveries when necessary.
  • Liaise with other business functions in order to reach a smooth conclusion on queries received.
  • Attend departmental meetings as required.
  • Embrace a collaborative learning culture with your team and the wider business.

  Qualifications and experience

  • Formal qualification or a willingness to pursue a qualification in HSEQ or similar
  • Experience of providing administrative support to a team
  • Experience of delivering customer service by telephone and email
  • Knowledge of operating standard office equipment and proficiency in Microsoft IT applications and web-based applications.
  • Full Clean Driving Licence and Access to own vehicle.
  • Proven ability to work on own initiative, with problem solving skills and be innovative.
  • Excellent communication, interpersonal skills and organisational skills
  • Good report writing skills.
  • Manual Handling Instructor, DSE Assessor and Trained First Aid Responder is desirable
  • Experience of Risk Assessments and audits is desirable.

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