HSEQ Coordinator

Apleona; Dublin; Hybrid; EUR 40,000 - 48,000; Full time

Job summary

Apleona seeks an ambitious and motivated HSEQ Coordinator to join our Environmental, Health & Safety team with a remote/hybrid working option in Ireland. You will provide admin support, coordinate investigations, and ensure accurate records while liaising with internal and external stakeholders.

This role requires strong organization, clear communication, problem-solving, and the willingness to pursue HSEQ qualifications. A full driving licence and access to a vehicle are desirable assets.

Qualifications

• Formal qualification or willingness to pursue a qualification in HSEQ or similar
• Experience providing administrative support to a team
• Experience delivering customer service by telephone and email
• Knowledge of operating standard office equipment and proficiency in Microsoft IT applications and web-based applications
• Full Clean Driving Licence and access to own vehicle
• Proven ability to work on own initiative and solve problems
• Excellent communication, interpersonal and organisational skills
• Good report writing skills
• Manual Handling Instructor, DSE Assessor and Trained First Aid Responder desirable
• Experience of Risk Assessments and audits desirable

Responsibilities

• Be the first point of contact for requests by telephone or email and direct to the appropriate person.
• Administer all user requests, seeking management approval where necessary.
• Produce and collate reports in an accurate and timely manner.
• Establish and maintain relationships with internal and external stakeholders.
• Coordinate incident investigations and records as required.
• Coordinate events, meetings and conference calls including room setup.
• Provide project administration; update project plans and communicate updates.
• Maintain accurate records and send information to managers on request.
• Raise purchase orders and process invoices using NAV.
• Liaise with suppliers or sub-contractors to ensure smooth progression and payment.
• Assist with tracking the audit programme and remedial actions as required.
• Coordinate chemical risk assessments and records.
• May deputise for the HSEQ Advisor at senior level.
• General office administration tasks; liaise with couriers and other functions.
• Attend departmental meetings and contribute to a collaborative learning culture.

Skills

Admin support

MS Office

Communication

Organizational skills

Report writing

Driving licence

Problem solving

HSEQ knowledge

Risk assessments

Manual Handling

First Aid awareness

Education

HSEQ qualification or willingness to pursue

Tools

NAV

Microsoft Office

Job description

Apleona is seeking an ambitious and motivated HSEQ Coordinator to join our Environmental, Health & Safety team with a remote/hybrid working option.

Working Pattern: Monday to Friday, 8:30-17:00, 37.5 hours per week (hours can vary on employee)

Main duties and responsibilities

• Be the first point of contact for all requests by telephone or email and direct these requests to the appropriate individual, ensuring a consistent and courteous approach is provided
• Administer all user requests, seeking management approval where necessary and appropriate.
• Produce and collate reports in an accurate and timely manner as required.
• Establish and maintain excellent relationships with the relevant internal and external stakeholders.
• Coordinate incident investigations and records as required.
• Coordinate events, meetings and conference calls including arranging meeting rooms, refreshments and any handouts required.
• Provide project administration; update project plans, communicate updates from the Project Manager to the Project Team and arrange meetings.
• Maintain accurate and up to date records of all necessary information, referring to and sending to managers on request.
• Raise purchase orders and process invoices using NAV.
• Contact and liaise with suppliers or sub-contractors to ensure the smooth progression of works and payment on invoices.
• Assist with the tracking of the audit programme and remedial actions as required.
• Coordinate chemical risk assessments and records.
• May be required to occasionally deputise for the HSEQ Advisor and therefore must be comfortable operating at a senior level.
• General office administration tasks.
• Liaise with couriers and deliveries when necessary.
• Liaise with other business functions in order to reach a smooth conclusion on queries received.
• Attend departmental meetings as required.
• Embrace a collaborative learning culture with your team and the wider business.

Qualifications and experience

• Formal qualification or a willingness to pursue a qualification in HSEQ or similar
• Experience of providing administrative support to a team
• Experience of delivering customer service by telephone and email
• Knowledge of operating standard office equipment and proficiency in Microsoft IT applications and web-based applications.
• Full Clean Driving Licence and Access to own vehicle.
• Proven ability to work on own initiative, with problem solving skills and be innovative.
• Excellent communication, interpersonal skills and organisational skills
• Good report writing skills.
• Manual Handling Instructor, DSE Assessor and Trained First Aid Responder is desirable
• Experience of Risk Assessments and audits is desirable.