Administrator

ISS Recruitment & HR Services; Naas; On-site; EUR 28,000 - 40,000; Full time

Job summary

ISS Recruitment & HR Services is seeking a capable Administrator for their Naas office in Co. Kildare. You will join a busy HR team, handling onboarding, recruitment administration and general HR duties in a fast-paced environment.

Applicants with a strong admin background and IT proficiency will thrive. The role is office-based, with opportunities to contribute to recruitment processes and HR documentation while developing your career in HR.

Qualifications

• 2+ years experience in a busy administrative role.
• Excellent organisational skills and strong attention to detail.
• Confident IT skills with MS Office (Excel, Word, Outlook).
• Ability to multitask, prioritise workloads and meet deadlines.
• Strong communication and interpersonal skills.
• Proactive, adaptable and willing to take ownership of tasks.
• Comfortable with a fast-paced environment where priorities can change.
• Professional, discreet and capable of handling confidential information.
• Positive, flexible attitude and willingness to learn.
• Full clean driving licence and own transport essential.

Responsibilities

• Provide comprehensive administrative support to the HR and recruitment team.
• Coordinate interviews, manage schedules and liaise with internal managers and external candidates.
• Assist with job advertisements, applications and recruitment administration.
• Prepare and maintain accurate employee records, contracts and onboarding documentation.
• Monitor shared email inboxes, respond to queries and ensure timely follow-up.
• Maintain and update HR databases, spreadsheets, trackers and reports.
• Assist with new employee onboarding and other HR processes.
• Liaise with various departments to ensure information and documentation are completed accurately and on time.
• Support ongoing improvements to administrative systems and procedures.
• Provide general administrative and operational support to the wider HR team as required.

Skills

Organisational skills

Attention to detail

IT skills

Multitasking

Communication

Proactive

Adaptability

Confidential handling

Positive attitude

Willing to learn

Driving licence

Tools

Microsoft Office

Excel

Word

Outlook

Job description

ISS Recruitment is currently recruiting an experienced and highly organised Administratoron behalf of a well-established and successful company based in Naas, Co. Kildare.

This is an excellent opportunity for a strong administrator who enjoys a busy, fast-paced working environment and is looking to develop a long-term career within HR.

Working as part of a busy HR department, you will be involved in a wide range of administrative and coordination duties, supporting recruitment activities, employee onboarding, HR documentation and general day-to-day HR operations.

Previous HR or recruitment experience is not essential. We are particularly interested in candidates with a strong administrative background who are organised, proactive, confident using IT systems and capable of managing multiple priorities.

Key Responsibilities

• Provide comprehensive administrative support to the HR and recruitment team.

• Coordinate interviews, manage schedules and liaise with internal managers and external candidates.

• Assist with job advertisements, applications and recruitment administration.

• Prepare and maintain accurate employee records, contracts and onboarding documentation.

• Monitor shared email inboxes, respond to queries and ensure timely follow-up.

• Maintain and update HR databases, spreadsheets, trackers and reports.

• Assist with new employee onboarding and other HR processes.

• Liaise with various departments to ensure information and documentation are completed accurately and on time.

• Support ongoing improvements to administrative systems and procedures.

• Provide general administrative and operational support to the wider HR team as required.

The Ideal Candidate

• Minimum 2 years' experience in a busy administrative role.

• Excellent organisational skills and strong attention to detail.

• Confident IT skills, particularly Microsoft Office, including Excel, Word and Outlook.

• Ability to multitask, prioritise workloads and meet deadlines.

• Strong communication and interpersonal skills.

• Proactive, adaptable and willing to take ownership of tasks.

• Comfortable working in a fast-paced environment where priorities can change.

• Professional, discreet and capable of handling confidential information.

• A positive, flexible attitude and willingness to learn.

• Full clean driving licence and own transport essential.

• Experience in HR or recruitment would be an advantage but is not required. Candidates from a variety of administrative backgrounds will be considered.

Salary & Benefits

• Salary: Depending on experience (DOE)

• Working Days: Monday to Friday

• Hours: 8:30am – 5:00pm

• Location: Naas, Co. Kildare

• Working Arrangement:100% office-based

• Opportunity to gain valuable experience across a broad range of HR and recruitment activities.

• Long-term career development and professional growth opportunities.

This is a varied and interesting position where no two days will be the same. You will join a busy, supportive HR team and gain exposure to different aspects of HR administration, recruitment coordination and employee processes.

The role would particularly suit an experienced administrator looking to take the next step in their career, develop new skills and build a future within HR.