HR Administration Specialist — Recruitment & Onboarding

Re:work; Dublin; Hybrid; EUR 33,000 - 39,000; Full time

Benefits offered by this job

Hybrid working

Pension scheme

Annual leave

Cycle to Work

Tax-free transport tickets

Employee Assistance Programme

Wellbeing initiatives

Learning & development

Job summary

Re:work in Dublin is seeking an HR Administrator to join the HR team, reporting to the Employee Relations Manager. You will manage records, documents, scheduling and data behind recruitment, contracts, leave, systems and reporting to keep HR processes running smoothly across the organisation.

This is a new position on a two-year fixed-term contract with hybrid working options. The role offers a pension, annual leave, wellbeing initiatives and development opportunities within a supportive HR

Qualifications

• At least one year's administrative experience within a busy, service-focused environment, ideally in HR.
• Confident across Microsoft 365, particularly Excel, Word, Outlook, Teams, SharePoint and PowerPoint.
• A careful eye for detail so records stay accurate and procedures are followed correctly.
• Strong organisation with multiple deadlines and priorities.
• Clear communicator in writing and in person; able to answer everyday questions and escalate when needed.
• Sound judgement around confidentiality and handling sensitive information.
• Collaborative, adaptable approach; works well with managers, staff and external providers.
• Proactive in picking up new systems and processes; spots what needs following up.
• HR qualification in HR, business studies or administration.
• Experience with HRIS platforms and recruitment portals.
• Hands-on admin experience in payroll, recruitment, training, onboarding, pensions or wider employee lifecycle.
• Recruitment administration experience is a particular advantage; exposure to public-sector or semi-state environments.

Responsibilities

• Run recruitment admin end to end: book interviews, prepare packs, run online sessions, notify candidates and complete reference checks.
• Manage recruitment inbox and portal; post vacancies and maintain records of consents.
• Handle new starters, moves and leavers; complete onboarding and exit admin; arrange IT equipment and system access.
• Keep attendance and leave records up to date; manage annual leave balances, carryover and sick leave.
• Prepare payroll, pension and reward information for sign-off; implement changes.
• Produce standard HR letters from templates and route non-standard items for review.
• Support retirement admin by tracking steps and booking courses.
• Update HR systems and keep workforce data clean; spot gaps.
• Pull routine reports for board reporting, leave balances, timesheets and pensions figures; respond to ad hoc requests.
• Coordinate training admin: book courses, send reminders and track attendance and feedback.
• Support early-careers programmes including internships and graduate intakes.
• Draft HR notices and staff updates; keep intranet content current.
• Organise meetings, committees and HR events; manage agendas and room bookings.

Skills

Administrative experience

Microsoft 365

Attention to detail

Organisation

Effective written & verbal comms

Confidentiality

Collaboration

Proactive

HR qualification

HRIS platforms

Recruitment portals

Payroll, pensions, onboarding

Education

HR, business studies or administration qualification

Tools

HRIS platforms

Recruitment portals

Job description

Re:work in Dublin is seeking an HR Administrator to join the HR team, reporting to the Employee Relations Manager. You will manage records, documents, scheduling and data behind recruitment, contracts, leave, systems and reporting to keep HR processes running smoothly across the organisation.

This is a new position on a two-year fixed-term contract with hybrid working options. The role offers a pension, annual leave, wellbeing initiatives and development opportunities within a supportive HR