Front Desk & Office Coordinator

Morgan McKinley; Rathfarnham; On-site; EUR 28,000 - 34,000; Full time

Job summary

Morgan McKinley in Ireland is seeking a professional Front of House/Receptionist to manage a busy front desk, greet visitors and support a well-organised office.

The role requires confident, highly organised individuals with excellent communication and strong attention to detail, able to handle multiple priorities and coordinate meetings and post/courier arrangements. You will work closely with facilities and use Outlook and Teams daily to stay on top of administration.

Qualifications

• Minimum of 2 years' experience in a front-of-house, receptionist or office-based customer service role.
• Excellent verbal and written communication skills.
• Strong organisational and time-management abilities.
• Exceptional attention to detail and professional telephone manner.
• Good IT skills with Outlook, Teams and other office systems.

Responsibilities

• Provide a professional, courteous and well-organised front-of-house service reflecting the company's corporate standards.
• Be the primary point of contact for visitors, clients and employees, creating a welcoming first impression.
• Welcome and engage professionally with colleagues and visitors.
• Manage meeting room bookings and ensure rooms are prepared.
• Coordinate daily catering arrangements.
• Compile visitor information and liaise with relevant internal departments as required.
• Answer all incoming telephone calls promptly and professionally, directing enquiries appropriately.
• Manage incoming and outgoing email correspondence in a timely and professional manner.
• Receive, sort and distribute incoming post and deliveries.
• Document all incoming courier deliveries and contact recipients to arrange collection.
• Arrange and oversee courier services as required.
• Manage outgoing post, including the franking of mail.
• Arrange taxis to and from the office when required.
• Maintain and update reception desk files and records.
• Work closely with the Facilities Team, supporting the general care and smooth running of the building.
• Act as the first point of contact for building-related queries from staff and visitors.
• Carry out general reception and front-of-house duties to support the efficient operation of the office.
• Use Microsoft Outlook, Teams and other relevant IT systems confidently and effectively.

Skills

Reception

Customer service

Communication skills

Organisational skills

IT skills

Tools

Microsoft Outlook

Microsoft Teams

Job description

Morgan McKinley in Ireland is seeking a professional Front of House/Receptionist to manage a busy front desk, greet visitors and support a well-organised office.

The role requires confident, highly organised individuals with excellent communication and strong attention to detail, able to handle multiple priorities and coordinate meetings and post/courier arrangements. You will work closely with facilities and use Outlook and Teams daily to stay on top of administration.