Finance Executive: Reporting, Assets & Controls

St. Vincent's University Hospital

Dublin

On-site

EUR 60,000 - 80,000

Full time

1 hour ago

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Job summary

St. Vincent's University Hospital in Dublin invites applications for the Finance Executive role within the Finance Department. This position supports the bank, debtors, VAT, fixed assets, capital grants, balance sheet reconciliation and external audit processes.

It requires meticulous financial control and collaboration with the Financial Accountant and ICT/Clinical Engineering teams. The role offers a permanent, full-time career in a busy hospital finance environment with duties spanning

Responsibilities

Posting of bank transactions into cash management module on a weekly basis
Preparation and uploading of electronic file received from bank at month end
Preparation of bank reconciliations for all bank accounts for review by Financial Accountant
Reconciling patient income debtors balances from PAS to General Ledger for review by Financial Accountant on a monthly basis
Preparation of HSE debtor reconciliation for review by Financial Accountant
Preparation of VAT liabilities for Canteen and vending Machines
Posting of 'self-accounted' VAT on non-Irish purchases to General Ledger based on creditor records
Reconciliation of VAT suspense account including VAT balances for other branches in SVHG
To maintain the Hospital Asset Register to ensure the safeguarding of the assets of the Hospital
To ensure that all additions, deletions, and movement of assets are properly recorded on the Register ensuring that no duplication of assets occurs
To ensure that all assets are labelled and recorded properly on the register from time of receipt of the asset to the Hospital
To reconcile additions to the master asset register with the registers maintained separately by the ICT department and the Clinical Engineering Department
To conduct continuous departmental audits of the register
To liaise with Heads of Department regarding departmental asset listings
To produce reports on values, movements, and depreciation charges in line with the accounting policies of the Hospital to satisfy both internal & external audit requirements. To prepare the relevant journals and fixed asset schedules for year- end reporting purposes
To ensure the reconciliation of the register to the Hospital assets as recorded on the Balance Sheet at the year end
To extract additions to buildings for year-end accounts
To maintain an asset register for insurance reporting purposes
To keep up to date on all capital developments in the Hospital and their implications for the Asset Register
To keep the Financial Accountant informed on a regular basis of all matters relating to the Register
To prepare the monthly reconciliation of all Capital/ICT Grants
Analysis of capital grants on a monthly basis and the preparation of accruals for outstanding grants
Recording and assignment of minor capital grants against related acquisitions
Keeping of robust records to meet the reasonable requirements of audit/review by internal or external parties.
Reconciliation of grant activity to fixed asset additions at year end
Monthly reconciliation of all balance sheet accounts (e.g. stock, creditors, salary suspense, etc.) for review by the Financial Accountant;
To prepare and agree monthly summary reconciliations of inter branch balances with SVPH and SMH
Preparation of monthly Balance Sheet summary upon finalisation of individual Balance Sheet control accounts
Assist with record keeping and accounts preparation for Pianora Limited.
Assist with preparation of statutory financial statements of St. Vincent's Foundation.
To assist the Financial Accountant in preparing annual financial statements and supporting documentation for review by the External auditors
To assist in the preparation of the annual accounts of the Hospital in the prescribed format of the Dept. of Health and Children
To assist the Financial Accountant with responding to requests and queries from the external auditors during both the interim and final audits
To provide cover for other members of the finance team as required.
To identify and implement system/procedural improvements for own specific areas of responsibility.
To perform other duties related to the Finance function as may be required.
Recording of capital invoices against agreed capital budgets.
Preparation of capital claims for review by Financial Accountant.
Tracking all capital claims with HSE to ensure timely payment and subsequent release of related invoices.