Grade V, Financial Management and Reporting - HR26684

Numla; Dublin; On-site; EUR 55,000 - 75,000; Full time

Job summary

St Vincent's University Hospital invites applications for a Finance Executive Grade V in the Finance Department. The role covers bank, debtors, VAT, fixed assets, grants, balance sheet, and capital projects with year-end reporting duties.

Informal/enquiries to Mr Jeremy Cole, Head of Financial Management and Reporting; closing date 05/11/2026. Based at St. Vincent's University Hospital with an on-site finance team and external audit interaction.

Responsibilities

• Bank & Cash: Posting of bank transactions into cash management module weekly.
• Bank & Cash: Preparation and uploading of bank files at month end.
• Bank & Cash: Reconciliation of bank accounts for review by Financial Accountant.
• Debtors: Reconcile patient income debtors balances from PAS to GL monthly.
• Debtors: Prepare HSE debtor reconciliations for review by Financial Accountant.
• VAT: Prepare VAT liabilities for Canteen and vending machines.
• VAT: Post 'self-accounted' VAT on non-Irish purchases to GL.
• VAT: Reconcile VAT suspense accounts including balances for other SVHG branches.
• Fixed Assets: Maintain Hospital Asset Register and ensure proper recording of additions, deletions, movements.
• Fixed Assets: Reconcile asset register with ICT and Clinical Engineering registers; conduct departmental audits.
• Fixed Assets: Produce depreciation reports and journals for year-end; reconcile balances.
• Capital /ICT Grants: Prepare monthly reconciliation of all Capital/ICT Grants.
• Capital /ICT Grants: Analyze grants monthly and prepare accruals.
• Capital /ICT Grants: Record minor grants against related acquisitions; maintain audit-ready records.
• Capital /ICT Grants: Reconcile grant activity to fixed asset additions at year end.
• Balance Sheet Preparation: Monthly reconciliation of balance sheet accounts for review by Financial Accountant.
• Balance Sheet Preparation: Prepare monthly summaries of inter-branch balances.
• Balance Sheet Preparation: Prepare monthly Balance Sheet summaries upon finalisation of control accounts.
• Subsidiary Records: Assist with accounts for Pianora Limited.
• Subsidiary Records: Assist with statutory financial statements for St. Vincent's Foundation.
• Statutory External Audit: Assist in preparing financial statements for External auditors.
• Statutory External Audit: Assist with annual accounts in line with Dept. of Health requirements.
• Statutory External Audit: Respond to auditor queries during interim and final audits.
• Other ad-hoc responsibilities: Provide cover for finance team.
• Other ad-hoc responsibilities: Identify and implement system/procedural improvements.
• Other ad-hoc responsibilities: Perform other duties related to Finance.
• Capital Projects: Record capital invoices against capital budgets.
• Capital Projects: Prepare capital claims for review by Financial Accountant.
• Capital Projects: Track capital claims with HSE for timely payments.

Job description

Grade V, Financial Management and Reporting - HR26684

Job Location:
St Vincent's University Hospital

Grade:
Grade V

Overview

Applications are invited for the position of FinanceExecutive in the Finance Department of St. Vincent's University Hospital.

Informal Enquiries or Role Specific Enquiries to: Mr JeremyCole, Head of Financial Management and Reporting, Email: [e-mail]

Closing date of applications: 05/11/2026

Key Responsibilities

Bank & Cash

• Posting of bank transactions into cash management module on a weekly basis
• Preparation and uploading of electronic file received from bank at month end
• Preparation of bank reconciliations for all bank accounts for review by Financial Accountant

Debtors

• Reconciling patient income debtors balances from PAS to General Ledger for review by Financial Accountant on a monthly basis
• Preparation of HSE debtor reconciliation for review by Financial Accountant

VAT

• Preparation of VAT liabilities for Canteen and vending Machines
• Posting of 'self-accounted' VAT on non-Irish purchases to General Ledger based on creditor records
• Reconciliation of VAT suspense account including VAT balances for other branches in SVHG

Fixed Assets

• To maintain the Hospital Asset Register to ensure the safeguarding of the assets of the Hospital
• To ensure that all additions, deletions, and movement of assets are properly recorded on the Register ensuring that no duplication of assets occurs
• To ensure that all assets are labelled and recorded properly on the register from time of receipt of the asset to the Hospital
• To reconcile additions to the master asset register with the registers maintained separately by the ICT department and the Clinical Engineering Department
• To conduct continuous departmental audits of the register
• To liaise with Heads of Department regarding departmental asset listings
• To produce reports on values, movements, and depreciation charges in line with the accounting policies of the Hospital to satisfy both internal & external audit requirements. To prepare the relevant journals and fixed asset schedules for year- end reporting purposes
• To ensure the reconciliation of the register to the Hospital assets as recorded on the Balance Sheet at the year end
• To extract additions to buildings for year-end accounts
• To maintain an asset register for insurance reporting purposes
• To keep up to date on all capital developments in the Hospital and their implications for the Asset Register
• To keep the Financial Accountant informed on a regular basis of all matters relating to the Register

Capital /ICT Grants

• To prepare the monthly reconciliation of all Capital/ICT Grants
• Analysis of capital grants on a monthly basis and the preparation of accruals for outstanding grants
• Recording and assignment of minor capital grants against related acquisitions
• Keeping of robust records to meet the reasonable requirements of audit/review by internal or external parties.
• Reconciliation of grant activity to fixed asset additions at year end

Balance Sheet Preparation

• Monthly reconciliation of all balance sheet accounts (e.g. stock, creditors, salary suspense, etc.) for review by the Financial Accountant;
• To prepare and agree monthly summary reconciliations of inter branch balances with SVPH and SMH
• Preparation of monthly Balance Sheet summary upon finalisation of individual Balance Sheet control accounts

Subsidiary Records

• Assist with record keeping and accounts preparation for Pianora Limited.
• Assist with preparation of statutory financial statements of St. Vincent's Foundation.

Statutory External Audit

• To assist the Financial Accountant in preparing annual financial statements and supporting documentation for review by the External auditors
• To assist in the preparation of the annual accounts of the Hospital in the prescribed format of the Dept. of Health and Children
• To assist the Financial Accountant with responding to requests and queries from the external auditors during both the interim and final audits

Other ad-hoc responsibilities

• To provide cover for other members of the finance team as required.
• To identify and implement system/procedural improvements for own specific areas of responsibility.
• To perform other duties related to the Finance function as may be required.

Capital Projects

• Recording of capital invoices against agreed capital budgets.
• Preparation of capital claims for review by Financial Accountant.
• Tracking all capital claims with HSE to ensure timely payment and subsequent release of related invoices.