Facilities & Reception Coordinator

Apleona; Dublin; Sur place; EUR 26 000 - 34 000; Plein temps

Résumé du poste

Apleona in Dublin 1 is seeking a Receptionist/Facilities coordinator to join our team. The role supports front-desk duties, facilities coordination, contractor liaison, and general office administration, delivering a high standard of service to clients and visitors.

Working pattern is Monday to Friday from 08:00-17:00. The successful candidate will coordinate activities with the Facilities Manager, maintain SOPs, manage deliveries, and assist in health and safety tasks while ensuring a

Qualifications

• Working knowledge of Microsoft Word, Excel and Outlook.
• Excellent customer service skills and phone manner.
• Ability to work with and as part of a team.
• Ability to plan, prioritise and meet deadlines.
• Good communication and interpersonal skills with a strong customer focus.

Responsabilités

• Implementing permit to work system for contractors.
• Reviewing the Cleaning Diary and logging cleaning calls.
• Handling deliveries and couriers.
• General administration and ad hoc projects.
• Upsell facilities and notify Facilities Manager of gaps in service.
• Report maintenance issues to Facilities Manager.
• Assist in emergencies and health and safety tasks.
• Coordinate facilities requests and keep SOPs up to date.
• Schedule PPM works and ensure timely completion.
• Maintain records of works carried out and assist in meetings.

Connaissances

Microsoft Word

Microsoft Excel

Outlook

Customer service

Teamwork

Description du poste

Apleona in Dublin 1 is seeking a Receptionist/Facilities coordinator to join our team. The role supports front-desk duties, facilities coordination, contractor liaison, and general office administration, delivering a high standard of service to clients and visitors.

Working pattern is Monday to Friday from 08:00-17:00. The successful candidate will coordinate activities with the Facilities Manager, maintain SOPs, manage deliveries, and assist in health and safety tasks while ensuring a