Facilities Operations & KPI Coordinator

Apleona GmbH; Ireland; Remote; EUR 42,000 - 64,000; Full time

Job summary

Apleona GmbH in Limerick City is seeking a Facilities Coordinator to join the pharma site team. You will coordinate hard and soft facilities services, manage staff, handle ad-hoc projects, and support CAFM updates and KPI reporting.

Working pattern is Monday to Friday 08:00–16:30. You’ll ensure KPI delivery, supervise subcontractors, review invoices, uphold health and safety, manage assets and stock, and maintain documentation for compliance.

Qualifications

• 3+ years experience coordinating hard and soft facilities services.
• Experience in managing people and teams.
• Proven history achieving KPIs and positive client interactions.
• Qualification in Facilities Management preferred or a suitable business/technical qualification.
• Excellent communication skills.
• Computer literate and proficient in standard software.

Responsibilities

• Coordinate all hard and soft facilities services on site.
• Assist staff in executing duties per PPM and reactive work orders.
• Ensure timely completion of work orders within permitted parameters.
• Monitor KPIs and escalate issues to the account manager when needed.
• Review sub-contractor invoices and verify works performed.
• Ensure health, safety and quality policies are followed.
• Coordinate contractors and ensure documentation is in place before work starts.
• Manage utilities monitoring, stock levels and asset register.
• Maintain accurate documentation and reporting for site contracts.

Skills

Facilities coordination

People management

KPI achievement

Communication skills

Computer literacy

Education

Facilities Management qualification

Business/technical qualification

Tools

CAFMS/CAFM software

Job description

Apleona GmbH in Limerick City is seeking a Facilities Coordinator to join the pharma site team. You will coordinate hard and soft facilities services, manage staff, handle ad-hoc projects, and support CAFM updates and KPI reporting.

Working pattern is Monday to Friday 08:00–16:30. You’ll ensure KPI delivery, supervise subcontractors, review invoices, uphold health and safety, manage assets and stock, and maintain documentation for compliance.