Facility Coordinator

Apleona GmbH; Dublin; Hybrid; EUR 40,000 - 50,000; Full time

Job summary

Apleona GmbH is seeking a Facilities Coordinator to join our team at pharma sites in Dublin 15. The role supports the day-to-day management of facilities, coordinating hard and soft services, and driving KPI delivery across contracts.

You will work with an existing team to ensure smooth operations, assist with CAFM updates, reporting, and ad-hoc projects while maintaining Health, Safety and Quality standards.

Qualifications

• 3+ years experience coordinating Hard and Soft Facilities Services.
• Experience in managing people and KPI delivery.
• Excellent communications skills and computer literacy.

Responsibilities

• Be a hands on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.
• Timely execution of all Work Orders, within the permitted parameters.
• Ensure Key Performance Indicators are being achieved, escalating known issues to account manager.
• Review and approve sub-contractor invoices and verify works done (reports & dockets).
• Make sure Service Inspections are carried out in detail, documented and executed in a timely and efficient manner.
• Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing.
• Knows and ensures consistent compliance with companies Health, Safety & Quality policies and procedures.
• Management of all utilities, monitor and document consumption levels.
• Stock management and maintains sufficient levels.
• Efficient management of the Asset register.

Skills

3+ years experience coordinating Hard/

People management

KPI achievement

Excellent communications

Computer literacy

Education

Facilities Management qualification

Business/Technical field qualification

Job description

We are looking for a Facilities Coordinator to join the Apleona team at our pharma sites In Dublin 15

Working pattern: Monday to Thursday 08:00 - 16:30 Friday 08:00 - 15:30

Overall Purpose of the Job

Accurately and efficiently manage and co-ordinate aspects of various elements of a contract. The Facilities Coordinator will work closely with an existing team, headed up by a manager, to ensure the smooth running of these contracts. Services include Facilities Management, Hard and Soft Services, staff management, ad-hoc projects and back off administration (updating CAFM, KPI deliverables, reporting).

Main duties and Responsibilities

• Be a hands on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.
• Timely execution of all Work Orders, within the permitted parameters.
• Ensure Key Performance Indicators are being achieved, escalating known issues to account manager.
• Review and approve sub-contractor invoices and verify works done (reports & dockets).
• Make sure Service Inspections are carried out in detail, documented and executed in a timely and efficient manner.
• Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing.
• Knows and ensures consistent compliance with companies Health, Safety & Quality policies and procedures.
• Management of all utilities, monitor and document consumption levels.
• Stock management and maintains sufficient levels.
• Efficient management of the Asset register.

Qualifications and Experience

• 3+ years experience coordinating Hard and Soft Facilities Services.
• Experience in managing people
• Demonstrable history achieving KPIs and positive client interactions
• A qualification in Facilities Management preferably or suitable qualification in a business or technical field, desirable.
• Excellent communications skills
• Computer literate

We are looking forward to hearing from you!

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