Facilities Manager: Operations, Safety & Budgets

Apleona GmbH; Dublin; On-site; EUR 65,000 - 90,000; Full time

Job summary

Apleona GmbH is recruiting a Facilities Manager to join the Dublin team in Clonskeagh/Dublin 4. The role runs Monday to Friday 8:30am–5pm and involves leading facilities operations, budgeting, and contract administration on site.

You will manage outsourced resources, maintain PPM schedules, ensure health and safety compliance, and drive efficiency across services while delivering client reports and SLAs. Previous FM leadership experience is essential.

Qualifications

• Minimum 5 years of experience in a facilities environment.
• Proficient with Word, Excel, PowerPoint and project management.
• Experience in health and safety and environmental issues.
• Understanding of mechanical and electrical building services.
• Knowledge of human resource management and teamwork.
• Experience in facilities related services.
• Budgets, management and cost control techniques.
• Familiarity with service provision contracts and contract administration.
• Knowledge of local building, fire and safety codes.
• Strong customer service and communication skills.

Responsibilities

• Provide timely reports to the client and Contracts Manager on all projects and office moves on site.
• Maintain auditable records for all in-house and outsourced PPM activities and ensure proper filing.
• Oversee outsourced resources for quality performance in building, engineering and FM services.
• Track all facilities activities and requests to meet SLA requirements.
• Periodically report to the client (Monthly, Weekly, Adhoc) and identify efficiency improvements.
• Identify and implement efficiency improvements across all facilities related services.
• Ensure assets are added into WFM per Apleona requirements.
• Source and manage materials and subcontractors effectively.
• Ensure PPM schedules are delivered and remedial works actioned.
• Lead direct reports including security and cleaners.
• Develop and manage budgets for all contracts under control.
• Develop and deliver SLAs for clients and subcontractors.
• Coordinate staff training and ensure HR policies compliance.
• Maintain safe systems of work and compliance with health & safety requirements.
• Provide energy management guidance to minimize costs and increase efficiencies.
• Establish quality measures and company procedures.
• Take overall budgetary responsibility for contracts and services including billing and cost control.
• Support commercial functions when required.
• Conduct audits and monitor workforce quality through reviews of breakdowns.

Skills

Facilities management

Health & safety

Budgeting & cost control

Contract administration

Customer service

Communication

Teamwork

HR understanding

Environmental awareness

Financial reporting

Tools

MS Word

MS Excel

PowerPoint

MS Project

Job description

Apleona GmbH is recruiting a Facilities Manager to join the Dublin team in Clonskeagh/Dublin 4. The role runs Monday to Friday 8:30am–5pm and involves leading facilities operations, budgeting, and contract administration on site.

You will manage outsourced resources, maintain PPM schedules, ensure health and safety compliance, and drive efficiency across services while delivering client reports and SLAs. Previous FM leadership experience is essential.