Facilities & Operations Coordinator

Canon EMEA; Dublin; On-site; EUR 40,000 - 56,000; Full time

Job summary

Canon EMEA in Ireland seeks an organised Operations Admin with a focus on facilities and business support. You will oversee building maintenance activities, coordinate service delivery with vendors, and ensure safety and ISO compliance while supporting procurement, travel, fleet and reception tasks.

From coordinating contractors and RAMs to assisting with inventory management and audits, you will enable smooth office operations and a high level of customer service across the organisation.

Qualifications

• Experience coordinating office facilities and building maintenance.
• Experience coordinating contractors, permits and RAMs.
• Knowledge of ISO certifications and audit readiness.
• Experience handling reception duties and office governance.
• Familiarity with travel booking, procurement, fleet and sustainability programs.

Responsibilities

• Serve as main point of contact for office queries and coordinate day-to-day operations.
• Coordinate contractors and ensure documentation, permits, RAMs, and service inspections.
• Act as site safety coordinator and participate in emergency readiness.
• Manage fleet administration, vendor relations, toll tags, insurance, and mileage reporting.
• Oversee travel bookings, monitor spend, provide guidance, and update travel records.
• Lead environmental duties including sustainability programs and ISO14001 readiness.
• Support reception tasks, mail, purchases, invoicing, and procurement processes.
• Conduct stock takes and asset management, maintain inventory records.

Skills

Facilities coordination

Office administration

Vendor management

Health & Safety awareness

Travel booking

Job description

Canon EMEA in Ireland seeks an organised Operations Admin with a focus on facilities and business support. You will oversee building maintenance activities, coordinate service delivery with vendors, and ensure safety and ISO compliance while supporting procurement, travel, fleet and reception tasks.

From coordinating contractors and RAMs to assisting with inventory management and audits, you will enable smooth office operations and a high level of customer service across the organisation.