Executive Operations & Facilities Coordinator

ROCHE PRODUCTS (IRELAND) LIMITED; Saggart; On-site; EUR 45,000 - 65,000; Full time

Job summary

Roche Products (Ireland) Limited is seeking an experienced administrator to deliver seamless front-of-house management, executive support and broad facilities services. You will validate expenses in Concur, manage the General Manager’s calendar, coordinate senior-level meetings, and act as primary contact for visitors to ensure a professional workplace.

You will liaise with cross-functional teams (RDT, P&C, Finance) to support day-to-day operations, maintain intranet pages and assist procurement

Qualifications

• Educated to diploma or degree level.
• 3–5 years experience in a similar role.
• Broad communication and interpersonal skills with ability to manage diverse workload.
• Proficient with MS Windows and Google platforms.

Responsibilities

• Validate employee expenses via Concur (credit card and cash) and verify coding.
• Manage General Manager’s calendar and prioritise meetings.
• Coordinate logistics for senior meetings, board meetings and Town Halls.
• Operate front-of-house and be primary point of contact for site visitors.
• Direct incoming inquiries to appropriate teams to maintain workflows.
• Coordinate with RDT, P&C, Finance and other teams to support day-to-day ops.
• Maintain Finance & Business Operations intranet page with stakeholder input.
• Support Procurement Manager in supplier selection and tender processes.
• Raise purchase orders and manage preferred-supplier lists.
• Assist in sourcing Company cars and maintaining fleet records.
• Support facilities operations and coordinate vendor activities.
• Organise events for Disease Area Squads (conferences, product launches).
• Support stakeholder and customer engagement activities as directed by the Squad Lead.
• Track and report work-package progress; create templates for standardisation.

Skills

Communication

Interpersonal skills

Time management

Cross-functional collaboration

Executive support

Education

Diploma or degree in a related field

Tools

Concur

MS Office

Google Workspace

Job description

Roche Products (Ireland) Limited is seeking an experienced administrator to deliver seamless front-of-house management, executive support and broad facilities services. You will validate expenses in Concur, manage the General Manager’s calendar, coordinate senior-level meetings, and act as primary contact for visitors to ensure a professional workplace.

You will liaise with cross-functional teams (RDT, P&C, Finance) to support day-to-day operations, maintain intranet pages and assist procurement