Facilities & Operations Coordinator

Gilligan Black Recruitment; Dublin; On-site; EUR 42,000 - 62,000; Full time

Job summary

Gilligan Black Recruitment is seeking an experienced Facilities or Operations professional to join a well-established educational institution in Dublin City Centre. The role focuses on hands-on ownership of campus operations, ensuring safe, compliant and efficient facilities.

You will coordinate maintenance, manage contractors and outsourced services, support health and safety, and drive continuous improvement in service standards while adapting to a busy, public-facing environment.

Qualifications

• Experience in facilities management or site operations and coordinating contractors.
• Practical understanding of health & safety, compliance and risk management.
• Excellent organisational and communication skills with attention to detail.
• Ability to take ownership and make decisions in a busy environment.

Responsibilities

• Oversee day-to-day running and readiness of the campus.
• Coordinate planned and reactive maintenance and repairs.
• Manage contractors and outsourced cleaning, security and facilities services.
• Monitor service standards and follow up on outstanding works.
• Support health & safety, fire safety, compliance and incident reporting.
• Maintain accurate records, resolve day-to-day issues and support senior management.
• Identify opportunities to improve operational standards and efficiency.

Skills

Organisational skills

Communication skills

Health & safety knowledge

Contractor coordination

Problem solving

Decision making

Job description

Are you an experienced Facilities or Operations professional looking for a hands-on role with real ownership? This is an excellent opportunity to join a well-established educational institution in Dublin City Centre, supporting the safe, compliant and efficient operation of a unique campus environment.

The Facilities & Operations Coordinator will oversee the day-to-day running and readiness of the campus, ensuring teaching, examination, meeting and public spaces are safe, clean and ready for use. Responsibilities will include coordinating planned and reactive maintenance, managing contractors and outsourced cleaning, security and facilities services, monitoring service standards and following up on outstanding works. The role will also support health & safety, fire safety, compliance and incident reporting. Acting as a key operational point of contact, the successful candidate will maintain accurate records, resolve day-to-day issues, support senior management and identify opportunities to improve operational standards and efficiency.

The ideal candidate will have experience in facilities management, site operations, venue operations or a similar environment, with proven experience coordinating contractors and outsourced services. They will have a practical understanding of health & safety, compliance and risk, excellent organisational and communication skills, and the confidence to take ownership and make decisions in a busy environment. A proactive, practical and calm approach is essential, along with strong attention to detail and follow-through. Experience in an educational, heritage, legal, hospitality, membership or public-facing environment would be an advantage.

Due to the nature of this role, late evenings and weekends are required.