Facilities Manager

Apleona UK; Dublin; Hybrid; EUR 60,000 - 80,000; Full time

Job summary

Apleona is recruiting a Facilities Manager to join our Dublin-based team. The role covers oversight of facilities operations, reporting to the client and Contracts Manager, and management of on-site and outsourced resources.

The successful candidate will have at least 5 years of facilities experience, strong IT skills, and a solid understanding of building services along with budgeting and contract administration. The role is based in Dublin 4, with typical Monday–Friday hours.

Qualifications

• Minimum 5 years’ experience in facilities environment.
• Excellent PC skills including Word/Excel/PowerPoint.
• Strong health and safety, and environmental awareness.
• Understanding of mechanical and electrical building services and their maintenance.
• Experience with budgeting and contract administration.

Responsibilities

• Provide timely reports to client and Contracts Manager on projects and office moves.
• Maintain auditable records for all PPM activities and file documents.
• Manage outsourced resources for quality and performance.
• Track and resolve facilities requests per helpdesk SLA.
• Develop budgets and manage contracts under their control.
• Promote safety and ensure compliant working environment.

Skills

Report generation

PC proficiency

Word/Excel/PowerPoint

Customer service

Communication skills

Engineering knowledge

Budgeting

Contract administration

Health & Safety

Tools

MS Office

Job description

The details for the selected vacancy are shown below.

• Advert Title Facilities Manager
• Advert Text

  Apleona is currently recruiting for a Facilities Manager to join our team based in Dublin 4.

  Working Pattern: Monday to Friday, 8:30am - 5pm

  Main duties and responsibilities

  • Providing timely reports to the client & Contracts Manager to ensure they are updated on all projects and office moves on site
  • Maintain auditable records for all in-house and outsourced PPM activities and ensure all documents are filed
  • Assist with managing the operational direction of outsourced resources, including quality performance, employed in the design, installation and operation of building, engineering and FM services
  • Ensuring all facilities activities and requests are tracked and resolved in line with the helpdesk SLA.
  • Periodic reporting to the client (Monthly, Weekly Adhoc)
  • Constantly identifying and creating ways to improve efficiency across all facilities related services
  • Ensuring all assets is added into WFM in line with Apleona requirements
  • Effective sourcing and utilisation of materials and subcontractors.
  • Ensuring PPM schedule is delivered effectively and remedial works actioned.
  • Management of direct report staff; Security and Cleaners
  • Formulation & management of budgets for all contracts under their control.
  • Promote and deliver the aims of the Company to meet or exceed the quality levels of service
  • Ensure that control measures are in place for a safe working environment
  • To provide subcontractors with the facilities required to carry out functions
  • Ensure all mechanical and electrical equipment is maintained in accordance with site specific requirements
  • Provide guidance to each client as and when required
  • Provide guidance on energy management to client with a view to minimising costs and increasing efficiencies
  • Establish and manage quality measures and procedures in conjunction with the Company
  • Overall budgetary responsibility for contract and services under their control including billing and manage cost control and review costs.
  • Develop and deliver SLAs for client and sub-contractor contract under their control
  • Facilitate and manage training requirements to ensure that staff are fully trained and ensure that HR policies and procedures are complied with.
  • Ensure safe systems of work are in place for all operations by managing and addressing the Health & Safety requirements of each function and ensure compliance with all statutory and company procedures.
  • Suggest and implement improvements and innovations in service delivery
  • Provide support to the commercial functions of the business as required
  • Conduct and monitor the quality of the work carried out by the workforce through random audits and the ongoing review of breakdowns

  Qualifications and experience

  • Minimum 5 years’ experience working in a facilities environment
  • Excellent pc skills, including Word/ Excel/ PowerPoint and project
  • Suitable experience in Health and safety, and environmental issues
  • Understanding of mechanical and electrical building engineering services, their design, operation and maintenance
  • Understanding of human resource management and being part of a team
  • Understanding of the facilities related services
  • Understanding of financial budgeting, management and control techniques
  • Working knowledge of service provision contracts and contract administration procedures
  • Local building, fire and safety codes
  • Excellent customer service andcommunication skills

  We are looking forward to hearing from you!

  Ref. 17776