Catering Administrator at Apleona

Apleona; Donegal; On-site; EUR 25,000 - 32,000; Full time

Job summary

Apleona in Donegal Town is seeking a Catering Administrator to manage and coordinate the administrative functions of food contract operations. This on-site role supports the catering department with scheduling, records management, and stakeholder coordination.

The ideal candidate holds a Bachelor's in business administration or hospitality and has 2+ years in facility management administration or catering. Proficiency in Microsoft Office and Procure Wizard is expected.

Qualifications

• Bachelor's degree in business administration, hospitality, or related field (advantageous).
• 2+ years of experience in facility management administration or catering industry.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office suite and Procure Wizard.
• Ability to onboard and learn new Apleona systems efficiently.
• Ability to work independently and as part of a team.

Responsibilities

• Manage the day-to-day administrative functions of the catering department, including scheduling appointments, answering phone calls, and responding to emails.
• Maintain records and databases related to catering operations, including inventory, HACCP files, and budgetary information.
• Coordinate with vendors, contractors, and other third-party service providers to schedule maintenance and repair work in the restaurant - in conjunction with the FM leads at site.
• Ensure that all catering activities comply with company policies, procedures, and legal requirements.
• Assist with the development and implementation of policies and procedures related to catering operations.
• Respond to clients and take hospitality bookings
• Record billing of hospitality bookings for manager to bill out as required weekly
• Record end of day till receipts with the manager
• Collaborate with other departments and stakeholders to ensure that the catering department operations are aligned with organisational goals.
• Manage procurement of supplies, equipment, and materials necessary for facility management operations.

Skills

Organisational skills

Communication skills

Interpersonal skills

Microsoft Office

Education

Bachelor's degree in business administration / hospitality

Tools

Microsoft Office Suite

Procure Wizard

Job description

This Full time on site position offers great opportunities for career growth.

We are currently recruiting for a Catering Administrator who will be responsible for managing and coordinating the administrative functions of food contract operations in Donegal Town.

Working Pattern: Monday to Sunday, 20 hours per week

Main duties and responsibilities

• Manage the day-to-day administrative functions of the catering department, including scheduling appointments, answering phone calls, and responding to emails.
• Maintain records and databases related to catering operations, including inventory, HACCP files, and budgetary information.
• Coordinate with vendors, contractors, and other third-party service providers to schedule maintenance and repair work in the restaurant - in conjunction with the FM leads at site.
• Ensure that all catering activities comply with company policies, procedures, and legal requirements.
• Assist with the development and implementation of policies and procedures related to catering operations.
• Respond to clients and take hospitality bookings
• Record billing of hospitality bookings for manager to bill out as required weekly
• Record end of day till receipts with the manager
• Collaborate with other departments and stakeholders to ensure that the catering department operations are aligned with organisational goals.
• Manage procurement of supplies, equipment, and materials necessary for facility management operations.

Qualifications and experience

• Bachelor's degree in business administration, hospitality, or a related field (advantageous)
• 2+ years of experience in facility management administration or catering industry
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office suite and procure wizard
• Ability to onboard and learn new Apleona systems efficiently.
• Ability to work independently and as part of a team
• Knowledge of industry regulations and best practices related to facility management.
• Ability to manage multiple tasks and priorities in a fast-paced environment.

We look forward to hearing from you!