Facilities Lead - 16-Month Contract, Team & Service Delivery

Apleona UK; Cork; Hybrid; EUR 42,000 - 62,000; Full time

Job summary

Apleona UK, based in Ballincollig, Cork, is recruiting a Facilities Coordinator. The role leads the Facilities team delivering mechanical/electrical, housekeeping, catering, hospitality, cleaning and move management on site.

The 16-month fixed-term contract requires strong budgeting, contractor management and data reporting. You will develop procedures, prepare monthly client reports and support staff development while ensuring safety and service quality.

Qualifications

• Diploma in Facility Management or related advantage.
• Experience generating monthly reports.
• People management experience is essential.
• Experience managing contractors is essential.
• Experience in a client orientated profession is essential.
• Understanding of HR and facilities related services.
• Experience in budgeting, management and control techniques.
• Familiarity with service provision contracts and contract administration.

Responsibilities

• Manage the facilities team in delivering services: mechanical/electrical, access control, housekeeping, catering, hospitality, cleaning and move management.
• Assist with implementation of Company Health and Safety policy.
• Oversee external contractors and suppliers to ensure service levels at minimum cost.
• Approve supplier invoices and recharge to business units.
• Manage cleaning and catering contracts on a day-to-day basis to ensure high service standards.
• Develop and implement operating procedures for the Facilities Department.
• Prepare monthly reports on facilities activities for client presentation.
• Lead staff development, performance management and training.
• Propose changes to service delivery and structure as needed.
• Respond to business needs with flexible service delivery models.
• Document changes to contracts and service agreements.
• Write and implement procedures to ensure customer service quality.
• Monitor performance targets and report on volumes, speed, and reliability.
• Maintain communication with the business to meet current and future needs.
• Manage third party suppliers regarding service levels, rates and communication.
• Provide monthly management information as per SLA/KPI.
• Meet Vendor representatives as required to ensure delivery.
• Oversee budget control and monitor operation costs within budget.
• Verify incoming invoices and resolve discrepancies.
• Contribute to Business Continuity Plan development.
• Provide project management support as required.
• Motivate staff and ensure sites are properly staffed and managed.
• Develop flexible, multi-skilled staff and ensure coverage for all jobs.
• Coordinate and undertake staff appraisals as required.
• Record and report all School requests properly.
• Ensure PPM planning is up to date.

Skills

People management

Budgeting

Vendor management

Contract administration

Reporting

Education

Diploma in Facility Management

Job description

Apleona UK, based in Ballincollig, Cork, is recruiting a Facilities Coordinator. The role leads the Facilities team delivering mechanical/electrical, housekeeping, catering, hospitality, cleaning and move management on site.

The 16-month fixed-term contract requires strong budgeting, contractor management and data reporting. You will develop procedures, prepare monthly client reports and support staff development while ensuring safety and service quality.