Facilities Lead

Apleona UK; Cork; On-site; EUR 60,000 - 90,000; Full time

Job summary

Apleona UK is seeking an experienced Facilities Lead for our site in Carrigtwohill, Cork. The role covers on-site facilities operations and CMMS governance, with direct oversight of hard and soft services and contractor performance.

You will lead health, safety and quality compliance, coordinate staff and training, and maintain strong relationships with the client. This on-site position offers clear career progression and a focus on delivering contract obligations.

Qualifications

• Degree in a relevant technical discipline.
• Proven experience in facilities operations, compliance, and contractor management.
• Strong CMMS knowledge and ability to monitor performance metrics.
• Excellent communication and stakeholder engagement skills.
• A minimum of 5 years’ experience coordinating Hard and Soft Facilities Services.
• Experience in managing people and training programmes.
• Understand safe working practices and health and safety legislation.

Responsibilities

• Oversee all on-site Facilities Management activities and services to meet client obligations.
• Ensure full statutory and regulatory compliance across the site.
• Own and manage the PPM planner and CMMS.
• Oversee subcontractor performance and service delivery.
• Lead client and internal meetings and review operational metrics.
• Negotiate and agree SLAs with suppliers.
• Ensure staffing coverage and staff development and training.
• Oversee Soft Services Delivery (Cleaning and Security).
• Coordinate contractors and ensure documentation is in place before work.
• Ensure health, safety and quality policies are followed.

Skills

Facilities Operations

Contractor Management

Communication

Health & Safety

Leadership

CMMS knowledge

Stakeholder Engagement

Team Management

Education

Degree in Engineering / Building Services / Facilities Management

Tools

CMMS

Job description

The details for the selected vacancy are shown below.

• Advert Text

  At Apleona, we are currently looking for an experienced and qualified Facilities Lead to join our team on our site based in Carrigtwohill, Cork

  Working Pattern: Monday to Thursday (7am - 3:30pm), Friday (7am - 2:30pm)

  Main duties and responsibilities

  • Oversee all on-site Facilities Management activities and services to ensure full compliance with our contractual obligations with the client.
  • Ensure full statutory and regulatory compliance across the site
  • Willing ownership of the PPM planner and manage and maintain the CMMS.
  • Oversee subcontractor performance and service delivery
  • Govern regular client and internal meetings, review operational metrics
  • Negotiate and agree SLAs (Service Level Agreements) with suppliers
  • Ensure adequate staffing coverage and training plans are in place and lead and support personnel development and technical training initiative
  • Oversee Soft Services Delivery (Cleaning and Security) by leading the respective supervisors.
  • Assist staff in executing duties as outlined on PPM and reactive Work Order requests.
  • Ensure the timely execution of all Work Orders and that service inspections are carried out in detail, documented and executed in a timely and efficient manner.
  • Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work
  • Know and ensure consistent compliance with companies Health, Safety & Quality policies and procedures.
  • Efficient management of all utilities, monitor and document consumption levels.
  • Efficient stock management and maintain sufficient levels of cleaning chemicals and consumables.
  • Ensures high standards of cleaning and waste management are always maintained in accordance with the company cleaning policy.
  • Ensure efficient management of the Asset register
  • Ensure any accidental and wilful damage is recorded and reported promptly and ensure all staff is wearing the correct uniform and PPE.
  • Manage Time and Attendance records, manage and sign off on Annual leave requests, manage sick leave, staff queries, and staff training.

  Qualifications and experience

  • Degree in a relevant technical discipline (e.g., Engineering, Building Services, Facilities Management) or proven experience in relevant trade.
  • Proven experience in facilities operations, compliance, and contractor management
  • Strong working knowledge of CMMS systems and performance metrics
  • Excellent communication and stakeholder engagement skill
  • A minimum of 5 years’ experience coordinating Hard and Soft Facilities Services.
  • Experience in managing people.
  • Excellent interpersonal and communication skills
  • Understand safe working practices and health and safety legislation

  We look forward to hearing from you!

  Ref. 17982