Facilities Coordinator Onsite Dublin Immediate Start

Brightwater Recruitment; Dublin; On-site; EUR 45,000 - 55,000; Full time

Job summary

Brightwater Recruitment is seeking a proactive Facilities Coordinator for a temporary onsite role in Dublin 4. The role is to be the primary point of contact for clients and visitors, ensuring a welcoming and professional environment while supporting office operations.

Key duties include managing office setup, vendor relationships, courier and mail, inventory, catering, meeting room scheduling, and general admin support.

Qualifications

• Minimum 2 years of experience in a facilities coordination role.
• Experience within a professional services or similar industry.
• Ability to manage a busy workload with discretion and professionalism.

Responsibilities

• Oversee the setup of the new office space to be fully operational.
• Manage relationships with contractors and vendors (cleaners, maintenance, security).
• Coordinate inbound and outbound courier services and mail.
• Manage inventory and weekly kitchen stock and ad hoc office supplies.
• Maintain office amenities (kitchen, stationery, bathrooms) and order as needed.
• Arrange catering for internal meetings and corporate events.
• Maintain office logs and assist with building access procedures.
• Disseminate key information to staff via internal channels (e.g., Teams).
• Greet visitors professionally and manage meeting room scheduling and AV setups.

Skills

Facilities coordination

Office management

Vendor management

Customer service

Tools

Microsoft Office

Job description

Brightwater Recruitment is seeking a proactive Facilities Coordinator for a temporary onsite role in Dublin 4. The role is to be the primary point of contact for clients and visitors, ensuring a welcoming and professional environment while supporting office operations.

Key duties include managing office setup, vendor relationships, courier and mail, inventory, catering, meeting room scheduling, and general admin support.