Facilities Coordinator - Dynamic Dublin Workspaces

Iconic Offices; Dublin; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Corporate healthcare

Pension scheme with 5% matching

Annual leave benefits (birthday leave)

Beautiful Dublin offices

Job summary

Iconic Offices in Dublin is seeking a Facilities Coordinator to manage day-to-day facilities cases in Betsy CRM, coordinate hard services, and support stakeholder communications across locations.

You will log, track, and resolve issues, schedule maintenance with contractors, and maintain records and compliance while helping the team deliver six-star service to clients and internal teams.

Qualifications

• Strong organisational and administrative skills with high case volume.
• Excellent written and verbal stakeholder communication abilities.
• Ability to juggle multiple priorities in a fast-paced setting.
• Detail-oriented with focus on accurate records and reporting.
• Problem-solving mindset with proactive follow-up.
• Solid IT literacy and experience with case management systems.

Responsibilities

• Case Management: log, assign, monitor progress, and ensure timely closure.
• Hard Services Coordination: schedule and track PPM and maintenance.
• Stakeholder Communication: provide updates to FOH, Sales, and Ops.
• Records, Reporting & Compliance: maintain accurate logs and reports.
• Team Support: cover during leave to ensure continuous service delivery.

Skills

Organisational skills

Communication skills

Multi-tasking

Attention to detail

IT literacy

Tools

Betsy CRM

MS Office

Job description

Iconic Offices in Dublin is seeking a Facilities Coordinator to manage day-to-day facilities cases in Betsy CRM, coordinate hard services, and support stakeholder communications across locations.

You will log, track, and resolve issues, schedule maintenance with contractors, and maintain records and compliance while helping the team deliver six-star service to clients and internal teams.