Office & Facilities Coordinator | Property & Docs Expert

Europlan Group; Dublin; On-site; EUR 36,000 - 48,000; Full time

Job summary

Europlan Services in Dublin seeks an experienced Office Administrator to coordinate day-to-day office operations, document management, and facilities coordination. You will support project teams, tenants, suppliers, and on-site staff with professional communication and efficient processes.

The role requires 4–5 years in office management or facilities coordination, strong IT skills (MS Office, Excel), attention to detail, and the ability to manage multiple priorities across multiple sites.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organisational and time management abilities.
• Ability to manage multiple priorities with attention to detail.
• Proactive problem-solving and task follow-through.
• Proficient with Microsoft Office and Excel.

Responsibilities

• Manage day-to-day operation of the office and administrative processes.
• Coordinate access, appointments, and client/site communications.
• Support property handling, tenants, contractors, suppliers, and service providers.
• Coordinate maintenance, repairs, and facilities requirements, ensuring follow-through.
• Create, receive, organise and maintain project and company documentation.
• Ensure accuracy and consistency of documents and apply company standards.
• Safeguard sensitive information and maintain document controls.
• Maintain electronic and physical filing systems for easy retrieval.
• Distribute documents and updates to clients, project teams and stakeholders.
• Monitor processes and follow up on outstanding actions; enforce procedures.
• Assist with onboarding of employees, contractors and on-site personnel.
• Coordinate office supplies, equipment, facilities and other needs.

Skills

Communication

Organization

Time management

Prioritization

Problem solving

Independence

IT proficiency

Tools

Microsoft Office

Excel

Document management systems

Job description

Europlan Services in Dublin seeks an experienced Office Administrator to coordinate day-to-day office operations, document management, and facilities coordination. You will support project teams, tenants, suppliers, and on-site staff with professional communication and efficient processes.

The role requires 4–5 years in office management or facilities coordination, strong IT skills (MS Office, Excel), attention to detail, and the ability to manage multiple priorities across multiple sites.