Facilities Coordinator

Apleona UK; Shannon; On-site; EUR 40,000 - 52,000; Full time

Job summary

Apleona UK is recruiting a Facilities Coordinator to be based in Shannon, Co. Clare. The role covers overseeing a Facilities team delivering mechanical/electrical, housekeeping, catering, hospitality, cleaning and move management services.

You will support safety policy implementation and manage contractors and supplier invoices. The ideal candidate has 3+ years coordinating hard and soft facilities, strong people management, excellent communication, and organisational skills to adapt to

Qualifications

• Minimum of 3 years’ experience coordinating hard and soft Facilities Services.
• Experience in managing people.
• Excellent interpersonal and communication skills.
• Understand safe working practices and health and safety legislation.
• Well-organised and capable of prioritising own work.
• Flexible, honest and reliable.

Responsibilities

• Oversee Facilities team in delivering mechanical/electrical, housekeeping, catering, hospitality, cleaning and move management services.
• Assist with Health and Safety policy implementation.
• Manage external contractors and suppliers to ensure service levels.
• Approve supplier invoices and recharge to business units.
• Manage Cleaning and Catering contracts to maintain high service standards.
• Develop and implement operating procedures for Facilities.
• Prepare monthly reports on Facilities activities for client presentation.

Skills

Facilities coordination

People management

Interpersonal communication

Health and safety

Organised and proactive

Reliability and flexibility

Job description

The details for the selected vacancy are shown below.

Advert Text

We are currently recruiting for a Facilities Coordinator to be based in Shannon, Co. Clare

Working Pattern: Monday-Thursday 8:00-16:30, Friday 8:00-15:30

Fixed-Term: 14 Month Contract

Main Duties and Responsibilities

• Management of Facilities team in the provision of services to the site including: Mechanical/electrical, Access Control systems, Housekeeping, Catering, Hospitality, Cleaning and Move Management.
• Assisting with the implementation of Company Health and Safety policy
• Management of external contractors and suppliers to ensure optimal service levels are attained
• Manage the approval of supplier invoices and ensure these are accurately recharged to business units.
• Management of Cleaning and Catering contracts on a day to day basis to ensure a high standard of service
• Assisting with the development and implementation of Operating Procedures for the Facilities Department.
• Preparation of Monthly Reports on the activities of the Facilities Department for presentation to the client.
• Management of the team with focus on training, performance management and personal development.
• Putting forward proposals for restructuring service delivery.
• Respond to business needs by building flexibility into the service delivery model.
• Ensure any changes to contracts and other service agreements are documented and communicated.
• Ability to write and implement procedures to ensure good customer service.
• Monitor performance targets for all service activities and reports on volumes processed, speed and reliability.
• Maintain communications with business to identify their current and future needs
• Manage third party suppliers by monitoring service levels, rates and communication.
• Provide Monthly Management information as detailed within SLA/KPI.
• Meet with Vendor representatives as required ensuring services are delivered as agreed.
• Oversee budget control and monitoring and ensure operation costs are in keeping within budget forecast.
• Verify all incoming third party invoices and elevate any discrepancies.
• Actively work to develop and confirm with the Business Continuity Plan.
• Provide Project Management Support as required.
• Ensure staff are motivated and performing to the best of their ability and coordinate and undertake staff appraisals as required.
• Ensure that all requests from School are properly recorded and reported.
• Make sure that all PPM planning is up to date

Qualifications and experience

• A minimum of 3 years’ experience coordinating Hard and Soft Facilities Services.
• Experience in managing people.
• Excellent interpersonal and communication skills
• Understand safe working practices and health and safety legislation
• Ability to work on his/her own
• Well-organised and capable of prioritising own work
• Flexible, honest and reliable

We look forward to hearing from you.

Ref. 17992